Programme Assistant, Dsit/givc

Vor 3 Tagen

Geneve, Schweiz United Nations Vollzeit

This position is located in Geneva at the International Trade Centre (ITC) HQ, Green and Inclusive Value Chains (GIVC) section, Trade and Environment Programme, that provides trade intelligence and technical assistance to strengthen the climate competitiveness of MSMEs through a portfolio of environment-related tools and approaches.

**Responsibilities**:
Under the direct supervision of the senior Programme Officer, GIVC, the incumbent:

- Assists in the coordination of programme/project planning and preparation work for,

typically, a medium-size and complex component of the departmental programme/project

initiatives; monitors status of programme/project proposals and receipt of relevant

documentation for review and approval.
- Compiles, summarizes, and presents basic information/data on specific programmes/project

and related topics or issues.
- Reviews project documents, especially cost plans/budgets, for completeness and compliance

with relevant rules and procedures prior to submission for final approval and signature;
identifies inconsistencies; distributes project documents to relevant parties upon approval.
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and

entry in computerized budget system.
- Serves as focal point for administrative coordination of programme/project implementation

activities, involving extensive liaison with a diverse organizational units to initiate requests,

obtain necessary clearances, process and follow-up on administrative actions, e.g.

recruitment and appointment of personnel, travel arrangements, training/study tours,

authorization of payments, disbursement of funds, procurement of equipment and services,

etc.
- Compiles, summarizes and enters data on project delivery; drafts related status reports,

identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of

management.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports,

briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provides general office assistance; responds to complex information requests and inquiries;
reviews, logs and routes incoming correspondence; sets up and maintains files/records;
organizes meetings, workshops; handles routine administrative tasks, such as maintaining

attendance records, assessing telephone billing, etc.
- Provides guidance/training to new/junior staff.
- Performs other duties as assigned.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience
Five years of experience in programme or project administration, technical
cooperation or related area is required.

Experience using and ERP system, in particular UMOJA is desirable.

Experience organizing official travel is desirable

Experience working within the UN common system is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in both English and French is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed term appointment for an initial period of one (1) year.
ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy wor

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