Programme Management Assistant

vor 1 Tag

Geneve, Schweiz United Nations Vollzeit

This position is located in the Market Access Section of the Economic Cooperation and Trade Division (ECTD) of the United Nations Economic Commission for Europe (UNECE) based in Geneva, Switzerland. The Programme Management Assistant reports directly to the P5, Chief of the Market Access Section.

**Responsibilities**:
Within limits of delegated authority, the Programme Assistant will be responsible for the following duties:

- Provides assistance in support of planning and implementation activities/processes for, the subprogramme’s programme/project initiatives.
- Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
- Assists in the coordination of programme/project planning and preparation; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to subprogramme/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc. carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; verifies availability of funds; ensures necessary approval.
- Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the programme/project budget; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. hiring of consultants/individual contractors, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports to facilitate reviews.
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- The incumbent provides back-up in the absence of the Division’s Administrative Assistant, or whenever required by the Chief of the Division, by: (i) Undertaking all administrative tasks for the day-to-day functioning of the Division; (ii) Researching, preparing and providing financial and administrative reports, whenever required; (iii) Preparing all actions in connection with consultancy contracts, purchase orders, finance etc. (iv) Liaising with the Executive Secretary’s office and UNOG Personnel and Financial services on administrative and financial issues; (v) Performing related follow-up actions related to the travel of meeting participants.
- Performs other duties as assigned.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience
At least seven years of relev

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