Financial Administrative Assistant

vor 3 Wochen

Geneve, Schweiz CERN Vollzeit

**Job Description**:
**Introduction**

Are you a service-minded person with diplomatic skills who likes to deal with a variety of tasks? Do you enjoy working in an international atmosphere? We are looking for a positive, motivated and flexible person with good attention to detail to join our Accounts Receivable section.

As a member of the Accounts Receivable section, you will be part of a small, versatile team responsible for invoicing, recording and collecting payment on invoices sent to institutes, funding partners and other external CERN clients. The section is also responsible for the third-party accounts service providing financial services and support for visiting researchers and Experiments.

**Functions**

As Accounts Receivable accountant, you will:

- Investigate and resolve customer queries from global stakeholders.
- Provide advice and assistance to international visiting scientists on administrative rules and procedures applicable at CERN.
- Be responsible for CERN’s receivable collection actions.
- Manage CERN’s client registers.
- Develop and document business processes and accounting policies to strengthen internal controls.
- Prepare financial analysis, controls, and risk assessments.
- Provide a service oriented approach to persons with varied cultural backgrounds and positions ranging from students to Directors of Research Institutes and officials from Funding Ministries.
- In the spirit of flexibility within the team, ensure back up of colleagues.

**Qualifications**:
Higher administrative diploma or equivalent relevant experience in the field of Accounting, Finance, Business Administration or a related field.

**Experience**:

- Demonstrated experience with customer relations in an international environment.
- Demonstrated experience in working in a financial service, preferably in the field of Accounts Receivable.
- Demonstrated experience with financial analysis and reporting.

**Technical competencies**:

- Financial reporting and analysis.
- Customer service.
- Accounting control and analysis: in particular Receivables accounting.
- Use of accounting tools.
- Knowledge of administrative rules and procedures.

**Behavioural competencies**:

- Achieving results: delivering high quality work on time and fulfilling expectations. Having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind. Being rigorous and producing quality results at first attempt.
- Demonstrating accountability: working conscientiously and reliably; delivering on promises. Treating others fairly and equally. Standing up for own opinion and actions with well substantiated arguments.
- Working in teams: building and maintaining constructive and effective work relationships. Working well in groups and readily fitting into a team; participating fully and taking an active role in team activities.
- Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively. Ensuring that information, procedures and decisions are appropriately documented. Checking to ensure that the message has been well understood.
- Demonstrating flexibility: readily absorbing new techniques and working practices; proposing new or improved ways of working. Adapting quickly and resourcefully to shifting priorities and requirements.

**Language skills**:
English spoken and written, with the ability to create reports and make presentations. The ability to understand and speak French or an undertaking to acquire it.

Additional Information
**Eligibility and closing date**:
**Employment Conditions**

Job grade: 3-4

Job reference: FAP-ACC-AR-2023-81-LD

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