Accounting and Operations Assistant

vor 2 Wochen

PlanlesOuates, Schweiz Alohi Vollzeit

Alohi SA, headquartered in Geneva, Switzerland, brings together a team of highly competent engineers that focus on merging state-of-the-art technologies with compelling user experience to simplify and enhance life for companies and people worldwide. The company provides SIGN.PLUS (a legally binding electronic signature) and FAX.PLUS (online faxing) services to over 3,000,000 customers worldwide.
At Alohi, we began our journey with an initial seed investment from Fongit “Fondation Genevoise pour l’Innovation Technologique” which is backed by the state of Geneva. But instead of relying on external funding to fuel our growth, we’ve chosen to bootstrap our way to success. This approach has allowed us to prioritize our customers and build products that truly meet their needs, without being beholden to outside investors. By remaining financially independent, we’ve been able to maintain our autonomy and agility, which have been key factors in our ability to innovate and stay ahead of the curve.
We are currently searching for an Accounting and Operations Assistant to support the Head of Office Operations and oversee day-to-day accounting, administrative and office procedures. As an integral part of our team, you will play a crucial role in fostering a positive and productive work environment while ensuring top-notch organization and communication.

**Responsibilities**:
Accounting:

- Assisting in daily accounting tasks, including invoicing, reconciliations and manual journals.
- Maintaining accurate records and supporting documentation for all transactions.
- Processing expense reports, ensuring compliance with company policies and guidelines.
- Contributing to month-end and year-end financial closing procedures.
- Assisting in ensuring timely and accurate financial reporting.
- Providing support in tax preparation and regulatory compliance tasks as needed.
- Assisting in financial analysis and reporting tasks.

Office Management:

- Assisting the Head of Office Operations in managing day-to-day office activities.
- Organizing and maintaining the office supplies, office filing system, equipment, and facilities.
- Planning and coordinating in-house and off-site activities, such as parties, celebrations, and conferences
- Liaising with building management for office maintenance, repairs, and improvements.
- Negotiating contracts and prices with office vendors and service providers.
- Supporting the implementation of company policies and procedures related to office operations.
- Coordinating travel arrangements and accommodations for staff.

**Requirements**:

- Fluency in English and French (both written and spoken).
- Bachelor’s degree in Business Administration, Accounting or another relevant field.
- Knowledge of basic bookkeeping procedures.
- Experience in using Bexio and Xero accounting software.
- Excellent organizational and time management skills.
- Ability to maintain confidentiality and discretion.
- Strong attention to detail and problem-solving abilities.
- Multi-tasking and prioritization skills.
- Proactive and creative mindset.

  • Accounting & Payroll Manager

    vor 4 Wochen

    Plan-les-Ouates, Schweiz Alohi Vollzeit

    Alohi SA, headquartered in Geneva, Switzerland, is a leading provider of state-of-the-art technologies and services that simplify and enhance life for companies and individuals worldwide. Our flagship products include Sign.Plus, a legally binding electronic signature platform, and Fax.Plus, an online faxing service. With over 3,000,000 customers globally,...

  • Acounting and Reporting Manager

    Vor 4 Tagen

    Plan-les-Ouates, Schweiz Aptissen SA Vollzeit

    To support Aptissen's growth and development, we are looking to recruit an Accounting and Reporting Manager to complement and strengthen our Finance team. The incumbent will be responsible for the accuracy of the accounts and the issuance of a monthly financial report to the senior management of the company. He/she will oversee general accounting operations...

  • Assistant Office Manager

    vor 4 Wochen

    Plan-les-Ouates, Schweiz Alohi Vollzeit

    Alohi SA, headquartered in Geneva, Switzerland, brings together a team of highly competent engineers that focus on merging state-of-the-art technologies with compelling user experience to simplify and enhance life for companies and people worldwide. The company provides SIGN.PLUS (a legally binding electronic signature) and FAX.PLUS (online faxing) services...

  • Business Operations Manager

    vor 1 Woche

    Plan-les-Ouates, Genf, Schweiz Alohi SA Vollzeit

    Alohi SA, headquartered in Geneva, Switzerland, is a leading provider of state-of-the-art technologies and services that simplify and enhance life for companies and individuals worldwide. Our flagship products include Sign.Plus, a legally binding electronic signature platform, Scan.Plus, a mobile document scanning app, and Fax.Plus, an online faxing service....

  • Business Operations Manager

    vor 2 Wochen

    Plan-les-Ouates, Schweiz Alohi Vollzeit

    Alohi SA, headquartered in Geneva, Switzerland, is a leading provider of state-of-the-art technologies and services that simplify and enhance life for companies and individuals worldwide. Our flagship products include Sign.Plus, a legally binding electronic signature platform, Scan.Plus, a mobile document scanning app, and Fax.Plus, an online faxing service....

  • Office Administration Manager

    vor 4 Wochen

    Plan-les-Ouates, Schweiz Alohi Vollzeit

    Alohi SA, headquartered in Geneva, Switzerland, is a leading provider of state-of-the-art technologies and services that simplify and enhance life for companies and individuals worldwide. Our flagship products include Sign.Plus, a legally binding electronic signature platform, and Fax.Plus, an online faxing service. With over 3,000,000 customers globally,...

  • Business Operations Intern

    Vor 4 Tagen

    Plan-les-Ouates, Schweiz Montblanc Vollzeit

    Code de référence: 90565**Business Operations Intern**: - Plan-les-Ouates, GE, CH- Trainee/InternFounded in 1906 as a manufacturer of writing instruments, MONTBLANC today creates exclusive products including watches, jewelry, writing instruments and leather goods which reflect our high demands with respect to culture, quality, design, tradition and...

  • Business Operations Intern

    Vor 4 Tagen

    Plan-les-Ouates, Schweiz Richemont Vollzeit

    Critères de l'offre **L'entreprise**: Richemont Richemont Description du poste Business Operations Intern **Period**: From April 2023 to October 2023 **Key responsibilities**: Support Sales Team in responding to product availability requests vs orders Ensure SAP Key functionalities Perfumes & straps order management Order all decoration and support...

  • Project Management Assistant Intern

    Vor 6 Tagen

    Plan-les-Ouates, Schweiz Richemont Vollzeit

    Reference Code: 95276**Project Management Assistant Intern**: - Richemont- Plan-les-Ouates, GE, CH- Trainee/InternRichemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to...

  • Business Operations Intern

    Vor 4 Tagen

    Plan-les-Ouates, Schweiz Montblanc North America Vollzeit

    Plan-les-Ouates, GE, CH- Trainee/InternFounded in 1906 as a manufacturer of writing instruments, MONTBLANC today creates exclusive products including watches, jewelry, writing instruments and leather goods which reflect our high demands with respect to culture, quality, design, tradition and craftsmanship. With more than 25 subsidiaries and 600 boutiques...

  • Assistant Project Manager Internship

    vor 4 Wochen

    Plan-les-Ouates, Genf, Schweiz Richemont Vollzeit

    MAIN TASKS Within an international and multi-branded environment, Richemont Customer Service (RCS) mission is to provide an efficient organization model to optimize the worldwide Customer Service operations, bringing efficiency, consistency, performance and control. The RCS department is currently opening an internship position as Project Manager Assistant....

  • Project Management Assistant Intern

    Vor 4 Tagen

    Plan-les-Ouates, Schweiz Richemont Vollzeit

    Code de référence: 91233**Project Management Assistant Intern (6 months-internship)**: - Richemont- Plan-les-Ouates, GE, CH- Trainee/InternRichemont, l’un des leaders mondiaux dans le secteur du luxe, possède différentes Maisons spécialisées dans la joaillerie, l’horlogerie et les accessoires haut de gamme. Chaque Maison incarne fièrement une...

  • Business Operations Manager

    vor 1 Woche

    CH-1228 Plan-les-Ouates Alohi SA Vollzeit

    Alohi SA, headquartered in Geneva, Switzerland, is a leading provider of state-of-the-art technologies and services that simplify and enhance life for companies and individuals worldwide. Our flagship products include Sign.Plus, a legally binding electronic signature platform, Scan.Plus, a mobile document scanning app, and Fax.Plus, an online faxing service....

  • Administrative Assistant, Legal, Emea

    Vor 7 Tagen

    Plan-les-Ouates, Schweiz Ralph Lauren Vollzeit

    Position Overview To provide administrative support to the EMEA Legal Department. Essential Duties & Responsibilities - Administer and process invoices for payment for EMEA Legal Department (by seeking appropriate approvals, capturing all invoices into the procurement system, coordinating the process with Finance teams, etc.). - Manage law firms’ and...

  • Senior Manager – Audit

    vor 2 Wochen

    Plan-les-Ouates, Schweiz Sigma - Manufacture de talents ® Vollzeit

    On behalf of one of our client, we are currently looking for aSenior Manager – Auditfor its Geneva’s office (Lausanne can be considered). Our client is a growing audit company, with several offices in Switzerland, specialized in audit, accounting and tax, and member of an international network.Responsibilities:Participate in / lead the audit of the...

  • Senior Manager – Audit

    vor 2 Wochen

    Plan-les-Ouates, Schweiz Sigma - Manufacture de talents ® Vollzeit

    On behalf of one of our client, we are currently looking for aSenior Manager – Auditfor its Geneva’s office (Lausanne can be considered). Our client is a growing audit company, with several offices in Switzerland, specialized in audit, accounting and tax, and member of an international network.Responsibilities:Participate in / lead the audit...

  • Senior Manager – Audit

    vor 2 Wochen

    Plan-les-Ouates, Schweiz Sigma - Manufacture de talents ® Vollzeit

    On behalf of one of our client, we are currently looking for aSenior Manager – Auditfor its Geneva’s office (Lausanne can be considered). Our client is a growing audit company, with several offices in Switzerland, specialized in audit, accounting and tax, and member of an international network.Responsibilities:Participate in / lead the audit of the...

  • International Merchandising Operations Associate

    vor 4 Wochen

    Plan-les-Ouates, Schweiz Ralph Lauren Vollzeit

    Ref #: W147791 Department: Merchandising & Planning City: Plan-les-Ouates State/Province: Geneva Country: Switzerland Pay Range Max Pay Range Min Company Description - Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances,...

  • International Supply

    vor 3 Wochen

    Plan-les-Ouates, Schweiz Ralph Lauren Vollzeit

    Position Overview Join our team to drive business analytics supporting the buying process for the designated Brand/Category. Collaborate with Buying team on projections and execute buys, while controlling demand supply. Handle data management, provide relevant reporting, KPI measurement, and custom analysis to ensure seamless processes. Partner with...

  • International Merchandising Operations Associate

    vor 4 Wochen

    Plan-les-Ouates, Genf, Schweiz Ralph Lauren Vollzeit

    Ref #:W147791 Department:Merchandising & Planning City:Plan-les-Ouates State/Province:Geneva Country:Switzerland Pay Range Max Pay Range Min Company DescriptionRalph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and...