Office Manager

Vor 5 Tagen

Baar, Schweiz Lexius Search Vollzeit

Dynamic, multi-jurisdictional trust and corporate services firm is looking for a Senior Office Manager to join their diverse, international, and fast paced team in Baar, Switzerland.

Senior Office Manager / PA for 80 - 100% (w/m)

Tasks
- Responsible for office management and reception (within a team of 3).
- Personal assistant to senior partners.
- Responsible for friendly and service-oriented welcome and support of clients, staff and visitors.
- Ensure smooth flow of communication, including telephone calls.
- Overseeing post organization of all incoming and outgoing mail (incl. stamping, ordering couriers and forwarding mail to customers).
- Responsible for office organization, maintenance office / kitchen and managing supplies.
- Maintenance of office appliances (printers, coffee machine, shredder, etc.)
- Time registration as well as agenda coordination of partners and staff.
- Responsible for preparation and organization of meetings and meeting rooms.
- Copying, scanning, printing, and filing documents.
- Support with IT.
- Handling correspondence in German and English.
- Assist with administration and payments.
- Expense reporting, book travel expenses, petty cash.
- Scheduling and planning appointments and travel arrangements.
- Support (private) clients and partners with administration and personal matters.
- Organize Legalizations / Apostilles.
- Organize company events, planning of on-site and off-site meetings.
- Coordinate client and staff requests and provide support where needed.
- General administrative assistance to the management and staff.
- Preparing presentations and general marketing support.
- Back-up receptionist / maintain agenda and book flights

**Requirements**:

- Service minded and commercial / administrative / or para legal education.
- Minimum of 3-5 years’ experience in a similar position in a corporate environment.
- Strong knowledge of computer programs (Microsoft Outlook, Word, PowerPoint, Excel, Nitro, Google).

Our client is s a highly respected boutique provider of trust and corporate services serving ultra-wealthy families from all over the world. Our has several offices in key locations worldwide while the head office is based in Baar (Zug), Switzerland.

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