Facilities Co-ordinator

JLL supports the Whole You, personally and professionally.

WE'RE HIRING - FACILITIES COORDINATOR

**ABOUT US**:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

**INGENUITY**: EVERY DAY IS DIFFERENT, AND IN ALL THESE ACTIVITIES, WE’D ENCOURAGE YOU TO SHOW YOUR INGENUITY
Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

**JOB TITLE**: FACILITIES COORDINATOR

**ABOUT THE ROLE**:
The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk.
The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.

**KEY RESPONSIBILITIES**:
Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives
Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders in the internal financial management platform
Assist with the monthly accrual reports and help monitor the finance trackers
Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
Assist in the implementation of the property risk management program and industry best practice operations
Maintain premises in neat and good working condition at all times
Maintain duplicate office keys in good order
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Provide support for regular management reports and projects as required
Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

**WORKING LIFE**:
On a daily basis you will be working across multiple sites
The main business language spoken in our offices is English and German. Knowledge of English is essential
The role will be structured on a shift basis over a 5-day week
On occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota

**ABOUT YOU**:
You are keen to develop within the workplace, spending time supporting a multi disciplinary team gaining knowledge and expertise
You have experience in a coordinator role working within facilities, property management, hospitality or related fields
You work collaboratively as part of a team to solve problems with professionalism and service focused approach
You are adept at multitasking and are able to manage multiple projects effectively
You are open and have good communication skills
You strive for excellence in what you do and share ideas for improvement
You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners