Executive Assistant Innovative Food Tech Group
vor 1 Tag
**The Company.** A highly successful group in the retail business, with an annual turnover of €1.0 billion, which employs more than 7000 dedicated and passionate associates united by a mission to create solutions that place the client’s needs first. Headquartered in Switzerland, the excellence of the group’s operations has been recognized with multiple industry awards. The environment can be best described as fast-paced, high-performing, inspiring, and connecting. The position is based in the Canton of Zug.
**Immediate hiring**.
**Executive Assistant | Innovative Food Tech Group**:
**The Role**. The role is to support three members of the Operating Committee with a high sense of confidentiality and serve as the primary touchpoint and interface between other members of the leadership team, stakeholders, colleagues, partners, and associates. This facilitative position calls for a proactive and motivated individual who excels at planning, organization, and communication, providing support in all aspects of the group’s top management work life, making them more efficient in focusing on implementing their skillset to the key issues related to the business. An ambitious, entrepreneurial nature and a determined hands-on approach will ensure success in this varied role. The leadership style reflects a mindset in line with the spirit of the group’s principles - open and direct communication and a working relationship based on trust coupled with client centricity, agility, passion for performance, and integrity.
**Role’s Key Aspects**
- Manages the day-to-day operations of three executives, including their dynamic calendars; ensures all appointments, travel, and events are scheduled based on business priorities; prepares correspondence and compiles documents for meetings and projects.
- Coordinates external relations efforts; oversees various special projects.
- Filters information and manages workflows based on understanding the business's intricacies and seeing the big picture; works independently and collaboratively to translate priorities and drive them to completion.
- Organizes events, workshops, off-site meetings, and international conferences; ensures arrangements for meeting facilities are well executed.
- Prepares meeting materials and supporting reports; assures timely and confidential dissemination to all concerned.
- Supports efforts to build a successful and healthy organization by working with the leadership team and stakeholders.
- Develops a thorough understanding of the group’s mission, culture, and principles; acts as an ambassador.
- Serves as the administrative liaison to other departments, providing a bridge for smooth communication; demonstrates control to maintain credibility, trust, and support.
- Proactive, professional, and flexible.
- Utterly solutions-driven and positive.
- Love working at a demanding pace.
- Ready to face the challenging moments head-on.
- An entrepreneurial-minded individual with a high tolerance for complexity and a bias for action.
**Role’s Key Requirements**
- Commercial degree or a bachelor’s degree in business administration and 5+ years of related work experience, preferably with a high-growth startup, management consulting, or a similarly fast-paced environment.
- Business fluency in English, ideally a native speaker; German language skills are a plus.
- Skilled in MS Office and/or Google Workspace, productivity tools, and collaboration platforms.
- Passionate and disciplined; always striving to excel.
- Excellent facilitation skills; synthesizes multiple points of view, builds consensus, and drives the next steps.
- Exceptionally well organized; manages own work while advancing the executives’ priorities and tasks.
- High emotional intelligence; genuine desire to help do well.
- Innovative and collaborative with a flexible approach to last-minute changes and tight deadlines.
- Represents the company through experienced and polished interactions; embodies the spirit of the group’s purpose, vision, and principles.
**The People, the Company, and Your Benefits**
- The company is successful and ambitious, fostering an inclusive environment where all employees feel valued, respected, and supported.
- You will be integrated into a highly motivated, talented team that is fun to work with and inspires its members to be better every day.
- A lean structure without kingdoms or silos. Sustainability is at its core.
**EA-OpCo»
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