Corporate Events Intern Oh

vor 2 Wochen

Lausanne, Schweiz INTERNATIONAL OLYMPIC COMMITTEE Vollzeit

Department: Corporate Events and Services
Location: Lausanne, Switzerland
Activity Level: 100%
Start Date: 01.06.2024

Job end Date: 28.02.2025

Application end date: 09.02.2024

As a Corporate Events Intern, you will provide support to the Corporate Events management team with organising meetings and events in Lausanne.

**Main responsibilities**
- Coordinates daily business booking requests on behalf of IOC departments for various event-related services, such as meeting rooms, AV, catering, transport, accreditation, and accommodation.
- With the Corporate Events Manager and client coordinator, follows up allocated event projects including planning, on-site execution and tear-down.
- Supports the set-up and follow-up of the arrangements linked to trips, hospitality, accommodation and accreditation for Olympic family members and IOC guests in Lausanne with the various partners concerned (hoteliers, congress centres, marketing companies, sponsors, and the local authorities).
- Performs everyday administrative tasks: data entry, contracting process, invoice validation, correspondence, and filing.
- Assists with setting up meeting rooms (managing rooms, seating, and technical facilities).
- Assists the Corporate Events management team with coordinating meals, receptions, and other event-related activities (choice of menus, guest lists, invitations, mail shots and welcome packs).

**Our requirements**
- Recent graduate from or training at hotel school or equivalent, and/or experience in the field of international events.
- Excellent knowledge of English and French (preferably bilingual). Additional languages is a plus.
- Familiarity with teamwork in terms of managing the flow of files and communicating with colleagues.
- Speed and accuracy in executing tasks.
- Good priority management, and service-orientation.
- Ability to take the initiative and be aware of activities and needs.
- Excellent organisational skills.
- Good communications skills and overall all-rounder.
- Interest in sports events and international news.
- Excellent knowledge and command of the corporate tools (Outlook,etc.) and event related IT solutions.
- Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us - a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities._

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