Administrator / Procure to Pay Administrator

Vor 3 Tagen

Zurich, Schweiz Experis Vollzeit

**Commercial Administrator / Procure to pay administrator (50-100%)**

Experis is a leading global provider of personalized recruitment solutions and professionals in the IT sector.

Currently, we are actively seeking a procure to pay administrator for our customer. In this role, you'll be an essential support for ABB Group's Legal and Integrity department. Your responsibilities will span from initiating engagements with law firms to overseeing the monthly invoicing process, estimating accruals, and ensuring timely payments to vendors for their services. You'll collaborate closely with legal counsels, procurement, and controlling teams.

Your role will entail providing crucial financial and administrative support to the Corporate Legal & Integrity team, comprising approximately 50 lawyers. Acting as a central point of contact, you'll handle inquiries, initiate necessary actions, and aid in issue resolution. Your contribution will be pivotal in maintaining the efficiency of processes and procedures within the function.

Reporting directly to the Group Head of Legal Operations and Finance, you'll play a key role in facilitating seamless operations within the department.

**Location**:Zurich or remote

**Work Model**:Hybrid or remote

**Workload**:50-100%

**Seniority**:Junior / admin with little work experience

**Start Date**:asap or by agreement

**Contract**: 7 months + extension/initialization

**Your Responsibilities**:

- Provide assistance to the Legal & Integrity Team within the group by initiating Purchase Requisitions and managing Purchase Orders.
- Maintain regular communication with Law firms on a monthly basis to ensure prompt submission of invoices and estimates for future periods.
- Conduct thorough reviews of invoices to ensure adherence to ABB's guidelines.
- Collaborate closely with the controlling team to ensure accurate reflection of invoices and estimates within our systems.
- Take charge of leading continuous improvement initiatives for the procure-to-pay process within the Legal & Integrity department. Ensure the establishment and adherence to appropriate governance measures and recommend enhancements where opportunities arise.
- Support the implementation of new technologies aimed at enhancing the procure-to-pay process.
- Generate reports on process effectiveness and escalate any issues impacting timely payments.
- Assist in the overall preparation of expenditure reporting within Legal & Integrity.
- Conduct training sessions for new team members to familiarize them with the process, enabling them to efficiently and effectively engage with law firms.

**Must-Have Skills**:

- Graduates of Kendriya Vidyalaya (KV) or similar institutions, or individuals with administrative backgrounds and limited work experience.
- Ability to work independently in a fast-paced environment.
- Strong problem-solving skills with a systematic approach and understanding of consequences.
- Proficient communication skills with the ability to effectively present and report activities to stakeholders at all levels.
- Fluent in professional English, both spoken and written; additional languages are advantageous.
- Expertise in Excel for organizing Procure to Pay processes in Legal and Integrity.
- Willingness to learn and adapt to systems like SAP Ariba, Readsoft, and SAP ERP.
- Excellent organizational skills.
- Sense of ownership and responsibility for assigned tasks.

**LinkedIn**:Wladislaw Braun**

**Tel.: +41 44 229 99 17**

**E-Mail: wladislaw.braun(at)experis.ch

  • HR Administrator

    vor 4 Wochen

    Zurich, Schweiz Nicoll Curtin Group Vollzeit

    Are you an HR Administrator who enjoys the services part of the HR environment? Do you have previous experience when it comes to HR administration, policies, and other related matters? If you do, then the role of HR Administrator might be a good opportunity for you. Our client who is one of the most prominent banks in Switzerland is looking for an HR...

  • Administrator

    vor 2 Wochen

    Zurich, Schweiz Demolytic Vollzeit

    **Zürich**: **Schweiz**: Wir suchen einen zuverlässigen Administrator, der die täglichen Abläufe in unserem Unternehmen organisiert. Ihre Aufgabe besteht darin, unsere Manager und Mitarbeiter zu unterstützen und alle täglichen administrativen Aktivitäten zu koordinieren. Ein Administrator sollte ein Organisations - und Multitaskingtalent sein. Zu den...

  • Procurement Administrator

    vor 4 Wochen

    Zurich, Schweiz Connect44 Vollzeit

    Procurement Administrator Zurich - Switzerland Contract Role - 4 months **Procurement Administrator** **Zurich - Switzerland** **Contract Role - 4 months** Our client, a Switzerland based company, is currently looking for an experienced **Procurement Administrator, **to support their projects in Zurich - Switzerland **The Role** - The Procurement...

  • Procurement Administrator

    vor 4 Wochen

    Zurich, Schweiz Connect44 Vollzeit

    Procurement Administrator (Student) Zurich - Switzerland Contract Role - 6 months Our client, a Switzerland based company, is currently looking for a German and English speaking Procurement Administrator (Student), to support their projects in Zurich - Switzerland **Procurement Administrator (Student)** **Zurich - Switzerland** **Contract Role - 6...

  • Trust Administrator

    vor 2 Wochen

    Zurich, Schweiz ITech Consult Vollzeit

    Trust Administrator -Wealth Management/STEP/Viewpoint Role: We are currently seeking a Trust Administrator our client for changing-the-bank and running-the-bank responsibilities. As a Trust Administrator, you will be responsible for managing a portfolio of trusts and ensuring that they comply with both the legal and financial obligations as well as...

  • Financial Business Administrator

    vor 3 Wochen

    Zurich, Schweiz Grindstone Management AG Vollzeit

    Family Office - Financial Business Administrator job description **Job description** - Maintain corporate records for audit purposes (physical + cloud) - Maintain private records for personal and tax purposes (physical + cloud) - Book transactions in portfolio management system (incl. post execution controlling) - Monitor maturities, ensuring timely...

  • Accounts Administrator

    vor 4 Wochen

    Zurich, Schweiz Jouyll Vollzeit

    **Zürich**: **Switzerland**: We are looking for an Accounts Administrator to manage our company’s accounts payable and receivable. Accounts Administrator Responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts. To be successful in this role, you should...

  • Salesforce Administrator

    vor 1 Woche

    Zurich, Schweiz On AG Vollzeit

    **In short**: **Your Mission**: - Customize and configure Salesforce to meet business requirements, including data models, workflows, and validation rules. - Collaborate with stakeholders to ensure Salesforce is optimized for business needs. - Follow best practices and guidelines when using profiles, roles, and permission sets to ensure data integrity and...

  • Office Administrator

    vor 2 Wochen

    Zurich, Schweiz Demolytic Vollzeit

    **Zürich**: **Schweiz**: Wir suchen nach einem zuverlässigen Office Administrator. Dieser übernimmt administrative Aufgaben und unterstützt die restlichen Mitarbeiter bei der effizienten Ausführung ihrer Aufgaben. Zu den Aufgaben eines Office Administrators gehören auch Buchhaltungsaufgaben und das Beaufsichtigen von Büroassistenten. Der ideale...

  • Oracle Database Administrator

    vor 2 Wochen

    Zurich, Schweiz Cloud Orbit Technologies Vollzeit

    We are looking for **Oracle Database Administrator** **Job Title**:Oracle Database Administrator **Job type**: Hybrid **Work Type**: Contract **Experience**: 4+ Yrs **Location**:Switzerland **Language**: English, German B1 **Main Skills**:Oracle 19/Grid Control/Data Guard **Other skills**: - You are responsible for 1st and 2nd level support of...

  • System Administrator

    vor 2 Wochen

    Zurich, Schweiz Web Financial Group Vollzeit

    Web Financial Group is a leading provider of market data and trading solutions to the Financial Services industry. With over 250 of the largest Banks and Brokerages as clients, it has an extensive client base in Europe and Latin America. With an Office in Zurich, we are looking for a Systems Administrator with extensive experience in the administration of...

  • Ms-SQL Database Administrator

    vor 2 Wochen

    Zurich, Schweiz Oliver James Associates Vollzeit

    Role: Database Administrator **Job Type**: Contract Contract Length: 12 months + likely extension Start Date: ASAP or by appointment Location: Zurich A leading client based in Zurich is currently seeking a German-speaking Database Administrator with experience in MS SQL and Cluster Setups (AlwaysOn) to support their upcoming exciting projects. This...

  • Windows Server 2019 Administrator

    vor 2 Wochen

    Zurich, Schweiz IQ PLUS AG Vollzeit

    **Aufgabe**: Für unseren Kunden (Privatbank) in Zürich suchen wir einen erfahrenen Windows Server Administratoren. Sie unterstützen das bestehende (Operations-) Team und sorgen für einen reibungslosen Ablauf, wobei Ihr Schwerpunkt in Automatisierungsthemen und im Scripting (Powershell) liegen. 3 Tage im Büro (in Zürich) und 2 Tage Homeoffice pro Woche...

  • Infrastructure & Data Center Administrator

    vor 1 Woche

    Zurich, Schweiz iET SA Vollzeit

    For a project at our client’s site **(home office possible within Switzerland),** an international bank based in Zurich, we are looking for an Infrastructure & Data Center Administrator - Windows / Unix This role is a long-term absence replacement (maternity leave) and you will work within the Platform Integration, Risk & Controls teams to continue to...

  • Microsoft SQL Server Database Administrator

    vor 4 Wochen

    Zurich, Schweiz Experis Vollzeit

    **Microsoft SQL Server Database Administrator** Experis is the global leader in professional resourcing and project-based workforce solutions. **Overview of contract** On behalf of our client, a leading financial services institution in Zürich, we are looking for a Microsoft SQL Server Database Administrator This is a 12-month contract based in...

  • Ibm Mq Administrator

    vor 2 Wochen

    Zurich, Schweiz Experis Vollzeit

    **IBM MQ Administrator** *** Experis is the world's leading provider of professional staffing and project-based workforce solutions. **Contract Overview** On behalf of our client, a leading financial company in Switzerland, we are looking for a **IBM MQ Administrator**. This is a 24-month contract based in Zürich. **Main responsibilities*** - Install,...

  • Oracle Database Administrator

    vor 4 Wochen

    Zurich, Schweiz iET SA Vollzeit

    For a project at our client's site, an international bank based in Zurich, we are looking for an experienced Oracle Database Administrator In this exciting role, you will assist the migration team with moving thousands of Oracle databases to a new strategic platform. **Your Qualifications**: - **Experienced Oracle Database Administrator with time spent...

  • Sales Administrator

    vor 3 Wochen

    Zurich, Schweiz Connect44 Vollzeit

    I'm recruiting for a Sales Administrator in Zurich. With understand the sales and accounts business processes. Must be proficient in: English, German (also Swiss-German). Salary Depends on Experience. Would you be interested or know someone suitable? I'm recruiting for a Sales Administrator in Zurich. With understand the sales and accounts business...

  • Payroll Administrator

    vor 2 Wochen

    Zurich, Schweiz EF Education First Vollzeit

    **Payroll Administrator** Konntest du bereits erste Erfahrungen im HR und im Payroll sammeln, hast die Weiterbildung als HR Assistent:in oder Sachbearbeiter:in Rechnungswesen bereits abgeschlossen oder bist dran und möchtest dich in Zukunft zum Payroll Specialist weiterentwickeln? Dann ist dies genau die richtige Stelle für dich. Als Payroll Administrator...

  • System Administrator

    vor 1 Woche

    Zurich, Schweiz Swisslinx Vollzeit

    On behalf of our client, an internationally operating Swiss Private Bank based in Zurich, Swisslinx is currently searching an experienced System Administrator / Systems Engineer with know-how in IT Operations. For the IT Infrastructure Solutions team, we are searching for an additional Systems Specialist with multiple years of experience in MFT (managed...