Executive Administrative Assistant Autoliv Europe
vor 2 Monaten
**Scope of your role**:
- Providing high-level administrative support to the President of the European division (AEU) and his Executive Leadership Team (ELT).
- Performing diverse administrative duties and functions requiring confidentiality, initiative and sound decision-making.
- Managing schedules and travel itineraries, assuring travel arrangements for AEU President and ELT members.
- Managing incoming correspondence, organizing virtual and physical meetings, including location logistics, travel arrangements, hotel, restaurant and meal arrangements, presentation materials, budgeting and related tasks.
- Timely processing expense reports for the AEU President and members of the ELT.
- Coordinating all aspects of monthly ELT meetings (e.g., calendar invitations, room set up, etc.); collecting and distributing monthly reports; updating group directory and org chart as required.
- Proactively handling regular activities without prompting and advising of issues or delays as they arise; providing regular status updates if work is outstanding.
- Preparing invoices, reports, memos, letters, financial statements and other documents.
- Conducting research, compiling data, and preparing papers for consideration and presentation by executives, committees and boards of directors.
- Attending meetings (e.g., monthly ELT meetings) and taking meeting minutes and documenting decisions made.
- Greeting visitors and determining whether they should be given access to specific individuals.
- Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Other administrative duties as assigned.
**Qualifications and Experience**:
- HS Diploma is required (Matura, Abitur, Baccalaureat).
- Proven 8+ years of progressive experience in Administrative support positions (must) in a multi-national and large cooperation.
- Experienced working with frequent travelers/remote site executives.
- Excellent project management skills with a proven ability to manage multiple initiatives simultaneously, prioritize workloads, meet deadlines and drive projects to successful implementation.
- Ability to adapt and thrive in a fast-paced dynamic and international environment where priorities change daily.
- Detail-oriented and the ability to think "outside the box".
- Self-directed and proactive, team player who enjoys collaboration and understands the needs of a busy executive management team.
- Responsive and customer-focused with a demonstrated use of professional judgment.
- Proven adherence to highly ethical standards and compliance, by leading by example.
- Exceptional verbal and written communication skills, Business English and German (a must).
- Sound stakeholder focus, curious and innovative.
- Highly proficient in all MS Systems as well as Microsoft Word, Excel, PowerPoint, and Teams.
**Personal Characteristics**:
- The ability to manage a wide variety of tasks, pay attention to detail and anticipate next steps and needs are essential as the person in this role will support several members.
- Drives for excellence and results.
- Flexibility (occasional travel within Europe).
It is a replacement for a current function holder, who leaves for long maternity. The role is based in Zug, with a possibility to make a positive impact on our high-performing Operations in Europe and Africa. Ideal start date: asap.
**More lives saved - more life lived
Wir haben weitere aktuelle Stellen in diesem Bereich, die Sie unten finden können
-
Communications Director Autoliv Europe
vor 1 Woche
Zug, Schweiz Autoliv Group Vollzeit**Scope of your role**: - Acting as a Communications strategic adviser and business partner to the division, including functions like Strategy, Finance and HR. - Being a trusted member of the division’s Management Team and the Corporate Communications Team. - Contributing to the development and driving the implementation of the Group’s external and...
-
Executive Administrative Assistant
Vor 5 Tagen
Zug, Zug, Schweiz Kenvue VollzeitExecutive Administrative Assistant WDescriptionAt Kenvue, part of the Johnson & Johnson Family of Companies, we are currently looking for an Executive Administrative AssistantWe are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure.Responsibilities:Executive Assistant will...
-
Administrative Assistant
vor 2 Monaten
Zug, Schweiz Barnickel & Fellows GmbH Vollzeit**Our client is part of a family-owned business that has been built over generations. The direct investment activities were consolidated over 20 years ago to form a group with subsidiaries in Europe and North America. All share the same clear strategic focus and a commitment to the core values of integrity and trust, which are also maintained by their global...
-
Team Administrative Assistant
Vor 5 Tagen
Zug, Zug, Schweiz Kenvue VollzeitTeam Administrative Assistant WDescriptionWe are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure.The Team Administrative Assistant would provide proactive, professional, and high-quality administrative support to the Executive Assistant team as well as support to Senior...
-
Executive Assistant
vor 2 Monaten
Zug, Schweiz Callista Digital Vollzeit**Executive Assistant (+50%)**: Callista Digital AG a leading Swiss Professional Services Company in the IT Space, is seeking a highly organized and detail-oriented Executive Assistant to join our team in the Switzerland. As an Executive Assistant, you will provide comprehensive administrative support to our executive team, ensuring smooth operations and...
-
Executive Assistant
vor 14 Stunden
Zug, Schweiz Callista Digital Vollzeit**Executive Assistant (+50%)**: Callista Digital AG a leading Swiss Professional Services Company in the IT Space, is seeking a highly organized and detail-oriented Executive Assistant to join our team in the Switzerland. As an Executive Assistant, you will provide comprehensive administrative support to our executive team, ensuring smooth operations and...
-
Executive Assistant
vor 4 Wochen
Zug, Schweiz Kenvue Vollzeit**Executive Assistant**-2307009428W Description We are looking for an **Executive Assistant**, reporting to the Vice President Procurement, External Networks. **Main Responsibilities**: - Supporting Vice Presidents & Senior Directors in a gatekeeper role - General administration tasks - Travel organization for the Vice Presidents and other key team...
-
Administrative Assistant
vor 2 Monaten
Zug, Schweiz Barnickel & Fellows GmbH Vollzeit**Our client is part of a family-owned business that has been built over generations. The direct investment activities were consolidated over 20 years ago to form a group with subsidiaries in Europe and North America. All share the same clear strategic focus and a commitment to the core values of integrity and trust, which are also maintained by their global...
-
Administrative Assistant
Vor 5 Tagen
Zug, Zug, Schweiz Barnickel & Fellows GmbH VollzeitOur client is part of a family-owned business that has been built over generations. The direct investment activities were consolidated over 20 years ago to form a group with subsidiaries in Europe and North America. All share the same clear strategic focus and a commitment to the core values of integrity and trust, which are also maintained by their global...
-
Administrative Assistant
Vor 5 Tagen
Zug, Zug, Schweiz Barnickel & Fellows GmbH VollzeitOur client is part of a family-owned business that has been built over generations. The direct investment activities were consolidated over 20 years ago to form a group with subsidiaries in Europe and North America. All share the same clear strategic focus and a commitment to the core values of integrity and trust, which are also maintained by their global...
-
Executive Assistant
Vor 5 Tagen
Zug, Zug, Schweiz Barnickel & Fellows GmbH VollzeitOur client is part of a family-owned business that has been built over generations. Direct investment activities were consolidated over 20 years ago to form a group with subsidiaries in Europe and North America. We are seeking a dynamic executive assistant for one of the group's investment firms, which has new offices based in Zug, Switzerland. This newly...
-
Executive Assistant
vor 2 Monaten
Zug, Schweiz H&K VollzeitWe are looking for a fluent German/English speaking freelance assistant to join our team and support a small business in financial services field with range of executive and administrative assistant tasks. This freelance position will requires full days of your capacity during the upcoming summer months. Scope of the role: - General Administration: team...
-
Executive Assistant
Vor 5 Tagen
Zug, Zug, Schweiz H&K VollzeitWe are looking for a fluent German/English speaking freelance assistant to join our team and support a small business in financial services field with range of executive and administrative assistant tasks. This freelance position will requires full days of your capacity during the upcoming summer months.Scope of the role: General Administration: team meeting...
-
Executive Assistant
vor 2 Wochen
Zug, Schweiz Exact Sciences Corporation VollzeitPosition Overview The Executive Administrative Assistant is responsible for a variety of duties and responsibilities in support of senior leadership at Exact Sciences International, including managing executive calendars, compiling and analyzing data, coordinating events and meeting logistics, functional budget processes and expense reconciliation, managing...
-
Executive Assistant
Vor 5 Tagen
Zug, Zug, Schweiz Siemens VollzeitWe transform the everydaySiemens Smart Infrastructure intelligently connects energy systems, buildings, and industries. We help our customers to thrive, communities to progress and support sustainable development to protect our planet for the next generationIn our SI Building Products-Digital Budlings organization ( SI BP DB), we have the answer to almost...
-
Executive Assistant
Vor 5 Tagen
Zug, Zug, Schweiz SkyCell AG VollzeitWe are a dynamic and forward-thinking company experiencing growth, dedicated to revolutionizing the transportation of temperature-sensitive medications in a more dependable and environmentally friendly manner. In a nutshell, our mission is to save lives and protect our planet. Curious about how we accomplish this? Find out more below:We are scouting for a...
-
Executive Assistant Leadership Team
vor 2 Monaten
Zug, Schweiz Barnickel & Fellows GmbH Vollzeit**Fest verankert in der Mitte Europas ist unser Klient ein führender Investor für mittelständische Beteiligungen. Seit über 30 Jahren schreibt das Unternehmen Erfolgsgeschichten durch die Entwicklung von Unternehmen zu regionalen und globalen Champions. Zur administrativen Verstärkung des Standorts im Kanton Zug suchen wir eine ambitionierte und...
-
Executive Assistant
vor 2 Monaten
Zug, Schweiz G-20 Group VollzeitWe are a growing quantitative trading firm with offices based in Zug, Zürich and Appenzell, Switzerland.We are looking for an Executive Assistant (f / m, 100%) to manage the organization of a new fintech venture. In this role, you will be working closely with the company management. We are looking for a master multi-tasker with excellent communication...
-
Executive Assistant
vor 3 Wochen
Zug, Schweiz G-20 Group VollzeitWe are a growing quantitative trading firm with offices based in Zug, Zürich and Appenzell, Switzerland.We are looking for an Executive Assistant (f / m, 100%) to manage the organization of a new fintech venture. In this role, you will be working closely with the company management. We are looking for a master multi-tasker with excellent communication...
-
Executive Assistant
Vor 7 Tagen
Zug, Schweiz Barnickel & Fellows GmbH Vollzeit**On behalf of our client, an award-winning leading private equity company and investor based in the Canton of Zug, we are seeking an ambitious executive assistant—an exciting opportunity for a motivated, enthusiastic individual to work closely with the Managing Partner, playing a crucial role in a positive work culture focused on excellence alongside...
