Coordinator, Accounting, Budget and Treasury
vor 3 Monaten
Org. Setting and Reporting
- With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
- Responsibilities
- Under the direct supervision of the Director of Finance: - Organize and lead the International Bureau’s Accounting, Budget, Controlling and Corporate Treasury Programmes;
- Manage relations with the External Auditor and facilitate its audits of the UPU accounts;
- Supervise the management of clearing activities and participate in the development of those activities;
- Take responsibility for and organize the keeping of the accounts of the Union, ensuring that they are compliant with the International Public Sector Accounting Standards (IPSAS) and monitoring the regularity of the accounts (including the procedures);
- Ensure the technical compliance of the financial operating report with the applicable standards (IPSAS, International Standards on Auditing (ISA), etc.);
- Provide authoritative advice and guidance to resolve difficult and unusual cases and in relation to the organization’s financial practices;
- Ensure coordination with other UPU directorates and units and inform them of their accounting requirements;
- Oversee the progress of accounting work;
- Ensure that the financial operating reports of the Union are prepared, and check, validate and finalize these reports;
- Organize and carry out the monthly and annual closings in a timely fashion. ii Corporate treasury - Oversee the management of corporate UPU funds, follow market developments, provide guidance and authorize investment operations;
- Manage the loan on the building;
- Decide, within the authorized framework, on investment proposals from external partners (banks and Swiss Confederation);
- Ensure compliance with the DFI regulations. iii Budget and controlling - Oversee the annual budgetary process and the budgets for each cycle, as well as providing guidance to the Expert, monitoring implementation of the budget, recommending re-programming, and conducting the necessary consultations;
- Make recommendations to the Director on sensitive budget issues;
- Arbitrate major issues according to International Bureau priorities and strategy;
- Provide authoritative advice and guidance to resolve difficult and unusual cases and in relation to the organization’s budgetary and controlling practices;
- Control and approve outcome documents to be submitted to the Council of Administration for approval, which will serve as a guide for the period in question. iv Relations with the External Auditor - Negotiate the audit schedule and the documents to be delivered as part of the interim and annual audits;
- Organize, check and sign off on the documents prepared by the teams and the official audit documents to be submitted (including the financial statements);
- Prepare replies relating to the area of responsibility. 2 Clearing - Supervise and operationally coordinate clearing activities (UPU*Clearing and PPS*Clearing);
- Participate in the development of strategies for the clearing/settlement system for postal financial services and in developments related to the UPU*Clearing/PPS*Clearing systems for the settlement of postal accounts;
- Supervise and coordinate activities to expand the UPU*Clearing/PPS*Clearing systems. 3 UPU bodies - Contribute to the preparation of documents to be submitted by the Finance Directorate to the bodies of the Union (Congress, Council of Administration, Postal Operations Council), particularly in relations to the accounts;
- Prepare and present documents to member countries on request;
- Serve as Assistant Secretary of the Finance and Administration Committee in relation to financial areas by helping to prepare meeting reports. 4 Team management and miscellaneous - Lead and motivate teams under the responsibility of the incumbent;
- Plan the work to be undertaken by supervisors responsible for the various finance activities of the International Bureau;
- Organize work and provide technical support where appropriate;
- Set annual objectives and evaluate performance;
- Ensure the ongoing development of staff members;
- Manage leave, absences and overtime, as well as replacements when required;
- Lead cross-cutting projects related to the accounts, budget and treasury (standards, procedures, new software, etc.);
- Represent the UPU in external meetings on matters related to the incumbent’s areas of activity;
- Enterprise resource planning (ERP): serve as the counterpart of the IT supplier of the ERP tool and to the Postal Technology Centre (PTC), manage relations with the supplier and PTC in case of changes, migrations, etc.;
- Act as the finance super-user for the ERP (maintenance of chart of accounts, analytical codes, support to users, etc.).
- Competencies
- Professionalism: Takes responsibility for own actions and
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