Personal Assistant to Cpo

vor 5 Monaten

St Gallen, Schweiz Sportradar Vollzeit

**Company Description**
We’re the world’s leading sports technology company, at the intersection between sports, media, and betting. More than 1,700 sports federations, media outlets, betting operators, and consumer platforms across 120 countries rely on our know-how and technology to boost their business.
**Job Description** OVERVIEW**:
This exciting role will directly support our Chief People Officer (CPO). We are looking for a personality who sees both integrity and professionalism as the basis of the performed work.

You will focus on facilitating all administrative tasks for our CPO which is why good networking skills are a big asset to navigate within our global team. Your tasks will include the setting-up of recurring team meetings and their recordings, organizing a busy agenda, arrange business trips and everything else that will help our CPO to focus on her main tasks.

Part of your role will be to oversee and support all administrative duties in the office and ensure that office is operating smoothly. You will be handling basic accounting tasks, petty cash, manage corporate credit cards and submit monthly Tallie reports. Upon request you will be supporting upper management, Board members and CEO with administrative tasks. You will be supporting the Contracting Assistant reporting to VP People & Places, Risk & Litigation in managing the physical forms of Sales and Legal contracts in their physical signature, notarization and apostilling.
- **This is a 70-80% part-time employment opportunity.**_

**THE CHALLENGE**:
**Personal Assistant to CPO**:

- General administrative and organizational tasks (e.g. travel organization through our booking tool)
- Coordination of appointments and managing agenda
- Setting-up recurring team meetings, ensure a smooth recording and its distribution to participants and involved parties
- Processing of incoming mail and preparation of correspondence in German and English.
- Managing and entering expenses into the expense tool for the CPO
- Completion of errands
- Greeting and check-in for clients and other guests at meetings and events.
- Processing of the physical mail, filing of documents
- Support in the signing process of contracts (incl. notarization)
- Overlook "action items", deadlines
- Communication directly and on behalf of the CPO with board members, people leadership team members, employees, etc.
- Ensuring of timely payment of invoices
- Where applicable participate in People team meetings
- Support and coordination of internal projects in a wide range of areas/upon request, specifically People offsite meetings coordination
- Back up for People Advisor to support CPO when People Advisor is off

**Office Admin Assistant (30%)**:

- Order and control all office supplies
- Organize office maintenance as needed
- Manage office petty cash and submit monthly petty cash report
- Manage Corporate Credit Card and submit monthly Tallie report
- Responsible for local Office budget
- Vacation replacement for Senior People Advisor St. Gallen and Office Admin St. Gallen
- Support to upper management and board members:

- On ad-hoc base: Restaurant reservations / taxi ordering / admin support and run errands. Spontaneous urgent request handling
- Send confidential documents for e-signature using DocuSign tool
- Request and keep physical and digital copies of criminal records
- Request and physical and digital copies of commercial registers
- Upon request get various documents notarized and apostilled
- Support People Counsel for the life-cycle processing of various documents to the CEO, Board members and upper management (signature, digital and physical filing)
- Support Contracting Assistant: Process Sales and other European contracts for physical signature, notarization and apostilled; maintain physical files of all contracts
- Act as back up for the Contracting Assistant based in Bratislava

**YOUR PROFILE**:

- You are characterized by a "can do" attitude.
- Communicate confidently. Always with a good sense for the right timing.
- Business administration education (Bachelor/Master) or completed commercial education combined with professional experience in personal/executive assistance
- Fluent, stylistically confident German as well as very good English skills.
- Proficiency in Microsoft Office Suite and in the use of modern collaboration tools.
- Planning and organizational talent with multitasking skills.
- Your working style is proactive and forward-looking, solution-oriented, responsible, reliable and discreet.
- You act professionally and calmly even in time-critical or stressful situations and also transmit this calmness to the outside world.
- You think in a networked manner and have the ability to smooth challenging situations.
- You are resilient and flexible, coupled with a warm personality.
- Committed, personable and with the firm intention to see a long-term perspective in this challenge.

**Note**: This job description is intended to convey informati

  • Scientific Assistant to The CEO

    vor 7 Monaten

    St. Gallen, Schweiz Meteomatics Vollzeit

    **Scientific Assistant to the CEO (f/m/d)| Full-time | St. Gallen (Switzerland)** Meteomatics is an international weather service provider with headquarters in St.Gallen (Switzerland) and further offices in Europe and the USA. We support large and small, national and international companies with our world-leading technology and data quality. We achieve this...

  • Professionelle Assistentin

    vor 5 Monaten

    St. Gallen, Schweiz Sportradar Vollzeit

    Unternehmensbeschreibung We’re the world’s leading sports technology company, at the intersection between sports, media, and betting. More than 1,700 sports federations, media outlets, betting operators, and consumer platforms across 120 countries rely on our know-how and technology to boost their business. Stellenbeschreibung **Professionelle...

  • Executive Assistant

    vor 2 Monaten

    St. Gallen, Schweiz Helvetia Versicherungen Vollzeit

    50% - 80% Taking bold steps forward, making one's own decisions and enjoying the employer's trust - that is what &Go means at Helvetia. In Human Resources, you help to ensure that this motto is put into practice and experienced at Helvetia. For together with managers, you create the conditions necessary to enable employees to develop their abilities to the...

  • Executive Assistant

    vor 1 Woche

    St. Gallen, Schweiz Helvetia Versicherungen Vollzeit

    50% - 80% Taking bold steps forward, making one's own decisions and enjoying the employer's trust - that is what &Go means at Helvetia. In Human Resources, you help to ensure that this motto is put into practice and experienced at Helvetia. For together with managers, you create the conditions necessary to enable employees to develop their abilities to the...

  • Academic Research Assistant

    Vor 4 Tagen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    At the University of St.Gallen, we are seeking a highly motivated and organized individual to support our team as an Academic Research Assistant.Company OverviewWe are a prestigious university dedicated to fostering academic excellence and innovation. Our research focuses on Statistics, Finance, and Economics, providing a dynamic and collaborative...

  • Research Assistant

    vor 2 Wochen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    Role OverviewAs a Research Assistant at the University of St.Gallen, you will support in computational and programming-related tasks, working closely with our team to deliver high-quality results.Support in computational/programming tasksBachelor or Master student at the University of St.GallenBackground in Statistics, Finance, and EconomicsProficiency in...

  • Executive Assistant

    vor 3 Monaten

    St. Gallen, Schweiz Helvetia Versicherungen Vollzeit

    50% - 100% The CEO Office supports the CEO in his day-to-day management activities. It coordinates the management cycle, prepares management information, optimizes management communications, conducts management events and supports the CEO in an advisory capacity, all in close collaboration with other departments and divisions. Our valued colleague, who...

  • Programmer and Data Analyst Assistant

    Vor 5 Tagen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    We are looking for a highly motivated Programmer and Data Analyst Assistant to join our team at the University of St.Gallen.As a Programmer and Data Analyst Assistant, you will be responsible for supporting in computational/programming related tasks and assisting with data analysis projects. You will work closely with our research team to develop and...

  • Research Assistant

    vor 2 Monaten

    St. Gallen, Schweiz Universität St.Gallen Vollzeit

    **Research Assistant (Bachelor/Master) (m/w/d)**: 20% % (befristet by 01.10.2024 until 30.09.2027) **Your tasks**: **Your tasks** Contributing to and supporting the research activities of the SNF-funded project “Ethical Views and Social Welfare: theory and evidence” (EVAS). **Your profile**: **Your profile** - Bachelor or Master student at the...

  • Research Assistant

    vor 4 Wochen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    Research Assistant OpportunityWe are seeking a highly motivated and independent Research Assistant to support our project on East European politics, state politics, and social justice issues.Support the project leader in research activities, including literature search and review, and collection and analysis of relevant legal and policy documents.Develop and...

  • Junior Research Assistant

    vor 2 Wochen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    At the University of St, we are seeking a highly motivated Junior Student Assistant to support our research team in current projects.Contribute to the preparation and administration of scientific databases.Support the team in various research-related tasks.We offer a dynamic and pleasant working atmosphere with flexible working hours, as well as a shared...

  • Teaching Assistant of Professor Florian Eugster

    vor 2 Monaten

    St. Gallen, Schweiz Universität St.Gallen Vollzeit

    **Teaching Assistant of Professor Florian Eugster (m/w/d)**: 20-40 % (unlimited, asap or upon mutual agreement) **Your tasks**: - Assistance with preparing teaching material and support for courses in Accounting, Valuation and Auditing in the Bachelor Program and the Master of Accounting and Finance (MAccFin) as well as Executive Education - Research...

  • Student Research Assistant

    vor 4 Wochen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    Research OpportunitiesWe are seeking a highly motivated and detail-oriented Student Research Assistant to support our team in current research projects.Assist in data collection and analysis for research projectsContribute to the preparation and administration of scientific databasesWhat We OfferA dynamic and collaborative working environment with flexible...

  • Sales Assistant

    vor 5 Monaten

    St. Gallen, Schweiz 4net AG Vollzeit

    Wir suchen dich - lass uns gemeinsam mehr schaffen! Gemeinsam mit dir inspirieren wir unsere Kundschaft mit innovative ICT-Lösungen. Sei als Sales Assistant (100%, hybrid) Teil unseres kreativen und tatkräftigen Teams. Mit Engagement bauen wir mit unserer Kundschaft langjährige Partnerschaften auf und pflegen diese nachhaltig. Deine...

  • Sales Assistant

    vor 5 Monaten

    St. Gallen, Schweiz 4net AG Vollzeit

    **Wir suchen dich - lass uns gemeinsam mehr schaffen!** Gemeinsam mit dir inspirieren wir unsere Kundschaft mit innovative ICT-Lösungen. Sei als **Sales Assistant **Teil unseres kreativen und tatkräftigen Teams. Mit Engagement bauen wir mit unserer Kundschaft langjährige Partnerschaften auf und pflegen diese nachhaltig. **Deine Aufgaben** - Unterstütze...

  • Creative Fashion Assistant

    Vor 4 Tagen

    St. Gallen, Sankt Gallen, Schweiz Akris AG Vollzeit

    About UsAkris AG is an internationally active fashion company that creates high-quality fashion and accessories with a focus on modern women's styles.Our collections are designed with passion and attention to detail, ensuring a premium product that reflects our brand values.We're looking for a talented Creative Fashion Assistant to join our team and...

  • Research Assistant

    vor 3 Wochen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    Supporting Research in East European StudiesWe are seeking a highly motivated Research Assistant to support our project leader in research activities related to East European politics, state politics, and social justice issues.Support the project leader in conducting literature searches and reviews.Develop and maintain the project website.Collect and analyze...

  • Research Assistant in Macroeconomics and Public Policy

    vor 2 Wochen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    Your TasksAs a Research Assistant in Macroeconomics and Public Policy, you will contribute to our ongoing research projects, covering topics such as inequality, taxation, student financing policies, human capital accumulation, and young household savings patterns.Your ProfileWe are looking for a highly motivated bachelor or master student in economics with a...

  • Research Assistant

    vor 3 Wochen

    St. Gallen, Sankt Gallen, Schweiz University of St Vollzeit

    Research Opportunities at the University of St. GallenWe are seeking a highly motivated Student Research Assistant to support our research project on East European politics and social justice issues.Your TasksSupport the project leader in research activities, including literature search and review.Develop and run the project website to disseminate research...

  • Marketing Assistant

    vor 3 Wochen

    St. Gallen, Schweiz Akris AG Vollzeit

    As an internationally active fashion company, we create fashion and accessories with clear architectural lines for the modern woman. From the idea to the finished product, we work on our collections with passion and high-quality standards. With us you have the opportunity to contribute your personality in an inspiring and creative working environment -...