Personal Assistant to The Director

vor 3 Wochen

SaintAubinSauges, Schweiz The International School of Zug and Luzern Vollzeit

**Our Mission**
We are a community of learners determined to make the world - or our corner of it - a better, kinder place. We
reflect our values in everything we do so that we make the most of opportunities and challenges in a spirit of

enthusiastic inquiry

**Our Vision**
We help every student turn learning into action, creating opportunities for students to stretch themselves further

and achieve more than they believe possible.

**General Description**
The Personal Assistant to the Director oversees and manages the schedule for the school Director. They
also support (and at times even lead) projects and events the Director is responsible for throughout the
year. The handling of confidential and sensitive matters being an integral part of the role, work at highest
levels of integrity and trustworthiness is expected. This is a dynamic and diverse role with a wide range of
activities which require great organisational and communication skills.The Personal Assistant reports to the
Director and works closely with the Director of Operations’ Personal Assistant.

The Personal Assistant to the Director is expected to:
**General Responsibilities**
Be the point of contact for staff members, parents, board members, leadership team members
- and external partners- Ensure the operational day-to-day business (manage the agenda, make appointments for the
- Director and ensure follow-ups)- Support with the logistics of meetings, events, conferences, governance events, travel schedules,
- etc.- Organise meetings and take minutes
- Translate documents to and from English and German
- Assist with the recruitment of teaching staff members, as required
- Plan, design, and implement different projects
- Proactively monitor project progress, resolve issues, and initiate corrective actions as appropriate
- Structure and coordinate project specific activities
- Respond to a wide variety of internal inquiries for the purpose of resolving problems, providing
- information and/or referring to appropriate personnel- Collaborate with other personal assistants and share work (at times)

**Required and Preferred Qualifications**
Ability to work in a diverse, international community that is also deeply connected to the local
- community- Several years of experience in a similar position, including project management/support
- Experience in event management and open to work with various school stakeholders
- Exceptional organisational skills, attention to detail and highly reliable
- Highly motivated, flexible and open
- Highly professional and high ethical standards
- Exceptional customer service
- Ability to manage a variety of tasks/projects, concurrently and efficiently
- Committed team player
- Ability to be self-directed and work with mínimal supervision
- Ability to work evenings and weekends, as needed, in support of the Directors, Leadership and
- Board initiatives and events- Proficiency in using standard office suites for business such as Microsoft Office and Google
- Workspace and demonstrated knowledge of database maintenance- Native English speaker and fluent in German (written and spoken)

**Compensation**
Compensation for this position will be commensurate with the responsibilities of the position and is very
competitive globally.

**Application Process**

section of ISZL’s website

**Key ISZL Reference Documents**
Guiding Statements- Learning Principles
- Inclusion Policy
- Visit the Employment section of ISZL’s website for more information

**ISZL is an equal opportunity employer**
As such, ISZL agrees to support, respect, and seek inclusion with regard to the safety and care of all
community members, including potential members looking to join our school. This includes but is not
limited to: age; disabilities; ethnicity; gender; gender expression; gender identity; health needs; languages
spoken; marital status; mental health; national origin; political affiliation; race; religion; sex; sexual
orientation, and any additional characteristic protected under Swiss law.

ISZL endeavours to understand and protect the civil and human rights of all individuals, striving to
maintain a high level of multicultural awareness and knowledge about all applicable laws and statutes
related to non-discrimination and inclusion.

**Child Protection**
ISZL is committed to the use of the International Task Force on Child Protection screening and
assessment practices for schools for all hiring processes. ISZL takes very seriously its responsibility for
safeguarding our students against abuse and neglect. All staff and other adults associated with ISZL are
expected to share this commitment and to immediately report any concerns regarding a student’s safety
or wellbeing.

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