Assistant Group Board Services

vor 1 Woche

Zurich, Schweiz Swiss RE Vollzeit

Are you ready to be the cornerstone of efficiency and support for our Group Board Services team? The role is part of a team that drives advanced advisory services and manages process execution to enable excellence in Swiss Re’s boardroom.

**About the Role**

We're seeking a proactive, motivated individual to join us as an Assistant. In this role, you will support the Head Chairman's Office, the Head Group Board Services, and the Group Company Secretary and work with the Group Board Services team to ensure smooth process execution. We are looking for an individual with key strengths in process management, management support and assistance work, who has outstanding communication skills and stakeholder management expertise. Your mission? To provide seamless, professional support in daily operations, fostering an environment where our team can thrive process excellence. If you're ready to elevate your career in a dynamic and impactful role, we want to hear from you. You will benefit from a steep learning curve and develop operational excellence and effective communication skills.

Key responsibilities are:

- Independently drive administrative and process support tasks for the Board Services Team, the Head Group Board Services, the Group Company Secretary and Head Chairman's Office
- Handle calendar management, including scheduling of internal/external appointments across time zones and arranging all required logistics (rooms, video conferences, catering, accommodation etc.)
- Coordinate travel arrangements and itineraries, process expense reports and other administrative tasks in a timely manner
- Coordinate Group Board Services Team Meetings, prepare agenda, track action points and write meeting minutes
- Support Board/Board Committees processes activities when required by the Process Manager
- Organisation of Team events and support Group Board Services Event manager when needed
- Manage invoice handling and processing, support the D&O execution process
- Manage physical and electronic archiving of board and governance materials

**About the Team**

The Group Board Services team provides advanced advisory services to the Chairman and the Group Board of Directors and manages process execution to enable excellence in Swiss Re’s board to position Swiss Re for success today and tomorrow. Its duties include coordinating the management processes and meetings of the Board of Directors and its committees, organizing the Annual General Meeting and driving Corporate Governance topics. With our continuous improvement mindset our aim is to provide the Group Board of Directors and senior management with fast and effective solutions where the risks are understood.

**About **Y**ou**
- Proven extensive professional experience (executive assistant support), ideally with exposure to senior management.
- Demonstrated self-starter with a knack for organization and execution, coupled with self-motivation and a results-driven attitude.
- Exceptional organizational skills, with meticulous attention to detail
- Excellent interpersonal and communication abilities
- Skilled in successfully interacting with all levels of senior management, able to handle confidential information with the utmost integrity.
- Excellent command of English and German, any other relevant language a plus

Additional asset:

- Professional experience in an insurance company, a multinational financial organization or international consultancy is preferred

**About Swiss Re**

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

**Keywords**:
**Reference Code**:129766

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