Internal Communications

vor 2 Wochen

Vevey, Schweiz Nestle Operational Services Worldwide SA Vollzeit

**Position Snapshot**

Location: Vevey, Switzerland
Company: Société des Produits Nestlé S.A.
Act. Rate: Full-Time Act. Rate 100%
Type of contract: Permanent contract

Start date: January 1st, 2024

**What we offer at Nestlé**

Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment
process about what flexibility could look like for you
Genuine opportunities for career and personal development
Modern “smart office” locations providing agile & collaborative workspaces
Dynamic international working environment
Attractive additional benefits

**Position Summary**

As an** Internal Communications & Administrative Assistant
- Coffee Z-EUR**, you will be responsible for the internal communication, event management and tools development and will contribute to the design and communication of events of varied nature ensuring flawless execution.
In addition, you will provide high quality & proactive administrative support to the Head of Coffee Category Z-EUR, F&C and Operations Heads and their teams. You will facilitate the smooth functioning of key departmental activities that relate to the planning and on-going management of the department and its interaction with other functions in the business.

We offer a dynamic, inclusive, and international working environment with many opportunities across different businesses, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

**A Day in the Life of an Internal Communications & Administrative Assistant - Coffee Z-EUR**

**Internal Communications & Event Management**
- Act as our Digital Platform Co-pilot for Intranet and Workplace, feeding and updating content and taking the lead on implementation
- Act as the Co-pilot for internal communication campaigns such as Newsletters, booklets (Coffee Business Priorities, Commitment), etc. and lead the implementation
- Support on business update events, such as internal webcasts, townhalls & announcements
- Act as our end-to-end Project Manager for varied events (conference, CLTs, workshops, etc.), demonstrating ownership on developing a plan, coordination with all stakeholders (internal & external), logistics and budget consolidation management
- Act as point of contact for communication assets requests from markets and functions & PowerPoint templates

**Administrative support**
- Outlook agenda management, team meetings coordination, travel arrangements organization and processing of travel expenses
- Manage general administration activities with efficiency: prioritize and prepare information as required to ensure timely follow-up (documents validation and lists update, SharePoint groups management, office supplies management, coordinate employee’s arrivals / departures, etc.)
- Manage yearly calendar plan for Category Head and Category Leadership Team
- Manage budget tracking and support on the PR/PO process
- Manage team's digital agreements
- Act as a back-up of colleagues whenever needed

**What will make you successful**
- Confirmed experience as Administrative Assistant supporting Senior Leaders with proven interest for communication and digital topics
- Previous experience in multinational environment
- Excellent communication and organization skills with ability to engage with stakeholders at all levels
- Team-player with problem solving attitude and ability to focus on details
- Agile with ability to multitask, work under pressure and adhere to deadlines
- Fluency in English and French

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.
We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.

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