Departmental Assistant

Vor 2 Tagen

Geneve, Schweiz TotalEnergies Vollzeit

Secretarial/Administrative Support
- GENEVE-WTC1(CHE)
- Switzerland
- We are looking for our new Departmental Assistant, to join the Trading Administration Team at TotalEnergies Gas and Power. Junior profiles are accepted
- Do not hesitate to apply**About us**:
**TotalEnergies** has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Paris, Houston and Singapore.
- TotalEnergies installed its European trading hub across in Geneva, which now bring together very large teams around trading activities:

- **TotalEnergies Trading & Shipping (T&S)** and
- **TotalEnergies Gas and Power (TGP).**

**TotalEnergies Gas and Power (TGP)** is the trading arm of TotalEnergies in the field of low carbon energies. As such, it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution.
- The Trading division in Geneva is responsible for optimising the purchase & sales portfolios of gas, electricity, CO2 emissions, dry bulk, and LNG in all recognised markets worldwide, in compliance with the Company trading guidelines.
- In such context, TGP helps to ensure growth and profitability to a key segment of the business in order to reach the objective of Carbon Neutrality by 2050.**What you will do**:

- Provide secretarial and administrative support
- Distribute and redirect DHL, courier, mail and parcels for the Trading floor.
- Book conferences and training when required.
- Help in meeting organisation, equipment set up and to ensure meeting rooms are booked and all equipment is working.
- Organise business travel, Hotel, Visa, car and produce all relevant authorisation documents.
- Prepare and submit expense claims for colleagues on the trading floor.
- Maintain an accurate Trading planner showing travel, sickness and holiday.
- To update all the personnel information for the trading floor (telephone numbers, pages, seating plan etc)
- Participate in the co-ordination of corporate events, when required.
- Greeting visitors.
- Support and cover Executive Assistant when required.
- Complete any Ad hoc tasks, as and when directed.
- Provision of administrative support to the Geneva based trading business.

**Our Culture**:
We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.
Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.
Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.
We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

**Context and environment**
- The role operates within the Trading Administration team servicing a fast paced open plan energy trading environment, supporting Management functions, Heads of Desk, Traders and (for travel arrangements) some Corporate employees.
- You have a first experience in administration.
- Knowledge about the trading environment would be a plus.
- Strong interpersonal skills, face to face, over the telephone and in written communication.
- Good secretarial skills.
- To have a flexible, adaptable and organised approach.
- Competent in Microsoft Word, Excel, Powerpoint and Internet Explorer.
- Attention to detail and accuracy.
- Able to work under pressure and preferably experience of working in a similar environment.
- Self-motivated and take responsibility for own areas of work.
- French language skills are a pre-requisite.

At TotalEnergies, we believe that our employees’ fulfilment has its roots in the wealth of the experiences they are offered. We are an equal opportunity employer committed to respecting diversity and inclusion in the workplace.
- Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status

**Offer ID**
- 58866BR

**Metier**
- Administrative Support, Secretarial Support

**Employment type**
- Regular position

**Experience level required**
- Less than 3 years

**Employer company**
- TotalEnergies Gas & Power Ltd

**Branch**
- Gas Renewables And Power

**Salary currency**
- CHF

**About us / company profile**
- TotalEnergies Gas and Power

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