Administrative Assistant
vor 1 Tag
Collège du Léman is one of Switzerland’s most prestigious international day and boarding schools, located on the edge of Lake Geneva in view of the Swiss Alps.
The school helps students to find their place in the world by inspiring individual growth, academic excellence, and global citizenship.
It is a truly international community with more than 150 different nationalities among the 2000 day and 300 boarding students. They come together on a green, village-like campus covering 8 hectares.
**Main purpose of the role**
To provide assistance and support to the High School Principal in his/her daily activity with students, staff and parents and to participate in special events and projects.
**Key responsibilities**
- Office ‘reception’ - parents, staff, students, agents (daily)
- Filter calls and manage diaries (daily)
- Prepare items for student bulletin (daily, as required)
- Prepare and send staff bulletin (once per week)
- Student Absences (daily)
- Room reservations, update Master Calendar, prepare refreshment requests (as required)
**Staff**
- Assist with travel for staff PD and school trips (quotes, budget, reservation of transportation, accommodation, mobile phones and picnics) Entry into calendars (as required).
- Make checks and follow-up with staff during periods of report writing etc.
- Arrange appraisal/TAPD meeting schedules (three times per year).
**Students**
- Exit permissions (beginning of the school year)
- Lift key, Eiger auditorium key
- Schedule queries - copy timetables
- Infirmary filtering for day students (daily)
- Handle attestation requests (daily)
- Student discipline report from iSams (weekly)
- Student absence report from iSams (daily)
**Exams (internal/external)**:
- Assist with producing exam and mock exam timetables and supervision schedules (November retakes, IB Mocks in January, IGCSE and AP Mocks in February, external exams in May, Grade 12 exams in May, HS exams in June).
- Assist with enrolments in external exams.
**Skills and Competencies**
- English and French fluent
- Experience in Working in administration. Working in an international school environment is an asset.
- Dynamic, organized and able to work under pressure
- Good computer skills (Word, PowerPoint, Excel and other electronic platforms)
- Trustworthy, honest with a strong sense of integrity
- Good judgment and discretion
- Good communication skills (written and verbal)
**It is important that the post holder is always aware of Child Protection guidelines and observes a professional distance from students whilst still developing effective working and caring relationships. **You understand and embrace the importance of diversity and inclusion and stand against discrimination in any form. Background investigations and reference checks for the past ten years will be conducted during the selection process.
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