Executive Assistant

Summary

Primary support to EVP, General Manager Europe

**Responsibilities**:
Executive Assistant:

- Manage EVP, General Manager Europe agenda
- Support EVP, General Manager Europe during main events in Europe
- Coordinate and arrange the monthly RELT (function heads) and ESLT (functions heads/GMs) meetings: conference settings, coordinate agendas, attendees, compilation of all presentations, meetings minutes, timing, follow up action points
- Coordinate QBRs and budget review meetings including minutes
- Organize business travel and appointments
- Compile reports to track expenses, invoices, requisitions creation (Oracle) and cost center allocations
- Region Europe create calendar with corporate events: with Atlas, print, distribute to the different affiliates
- Organize RELT, ESLT, ET when in CH and ad-hoc off-site events
- Support EVP to gather information & prepare presentations for meetings (Board, ET, Kick off, BD)
- Co-Lead with Tech Ops Exec admin, Morges problem solver team: coordination and information sharing among all Morges based assistants.
- Follow up on actions from SLT meetings
- Contribute positively to a strong culture of business integrity and ethics
- Act within compliance and legal requirements as well as within company guidelines

Project (s ) coordination:

- Co-manage sponsoring and donation committee together with TechOps
- Organize employee participation to external charity events
- Organize Region Europe Town Hall, topics coordination and logistics
- Co-organize Swiss Town Hall with Tech Ops, logistics
- Manage content offices communication screens
- Coordinate Region Europe stories for Yearbook
- Year-end employee gift co-coordination with TechOps
- Develop and manage Facilities Campus Leman App

**Requirements**:

- BA or equal by experience
- 7+ years experience working for a multi-national company in similar position
- Well organized, willingness to solve problems and honor deadlines, reliable, perfect communication skills and discretion & ability to handle sensitive information are a must
- Excellent proficiency with Office software systems (Excel, Word, PowerPoint) and Outlook
- Fluent in English and French. German, Spanish, and/or Italian would be a plus

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.

We Respect Your Privacy

You may have the right to access, delete, restrict, edit, move, or object to the use of your personal data. You may also have a right to report concerns to the authority responsible for data privacy in the country where the position is based or where you live or work.

You can learn more about Incyte’s data protection practices here. By accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable).