Core Lab Assistant

Vor 5 Tagen

Rotkreuz, Schweiz We make it GmbH Vollzeit

We make it GmbH is a company operating nationally in Switzerland, which has a high level of competence in the personnel services sector thanks to many years of successful experience.

Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT.
We make it GmbH places the highest demands on quality, ethics and
discretion.

For our client, a renowned pharmaceutical company based in Rotkreuz, we are looking for a Core Lab Assistant:
Background

Provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. May handle special projects and execute research and data analysis tasks. Analyzes problems, determines approach, compiles and analyses data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational
levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be in various functional areas.

Aufgaben
- Supports assigned leadership team executive and team with a variety of highly advanced and complex administrative and operational activities including but not limited to: scheduling and coordinating onsite/offsite meetings and/or larger scale events
- Coordinating domestic/international travel
- Channeling executive communication and/or materials
- Coordinating and managing department/functional interview scheduling
- Managing budget for the department and/or functional area, monitors

expenses against budget, researches and analyses discrepancies
- Provides support on editing and formatting executive-level presentations, reports and other legal and business documentation, compiles highly confidential business and financial information
- Serves as the “go-to-person” for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures
- Develops and/or delivers administrative services training materials and tools
- Responsible for GSite
- Support specific projects as needed
- Serve as project manager and follow-up with team members to ensure deliverables are met on time

Qualifikation
- Finished apprenticeship in a commercial field or University Degree

Associates Degree or equivalent educational background (\*\*\*\*\*)
- Min. 3 years of relevant administrative assistance experience or as a personal assistant (\*\*\*\*\*)
- Very good computer skills with Microsoft Office, G-Suite, G-Drive, Google Calendar, SAP and Concur would be a plus (\*\*\*\*\*)
- Fluency (spoken and written) in English and German is mandatory (\*\*\*\*\*)
- Very good verbal and written communication and presentation skills in a clear, concise, thorough and high professional and timely manner with all internal and external partners/stakeholders
- Organizational and planning skills, including the coordination of multiple activities
- Business and financial acumen; has an in-depth and thorough understanding of business operations and is capable of performing financial and other business analyses and reporting
- Attention to details
- Proven track record and experience handling highly confidential or sensitive information in a consistently appropriate and effective manner
- Problem solving and decision-making skills
- Partnering and negotiation skills and ability to influence others without authority; strong collaboration skills
- Interpersonal skills and considerable organizational savvy; knows how to navigate internally to find the appropriate resources and contacts in an expeditious and effective manner

Are you interested?

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