Personal Assistant to The CEO

Vor 6 Tagen

Allaman, Schweiz Kidan Sàrl Vollzeit

**About Us**

Founded in 2020, KIDAN is a family-owned IT consultancy based in Switzerland, dedicated to providing comprehensive IT management and security solutions to over 760 enterprise clients. We are your trusted IT partner, delivering tailored solutions that address unique business challenges and align with your vision.

Our team of international experts empowers organizations of all sizes to navigate the technology landscape and unlock their maximum potential. As the exclusive Swiss distributor for ManageEngine and a key partner for world-class software providers, we help businesses maximize their IT capabilities, transforming IT from an expense into a strategic priority.

Join us in creating a secure and efficient future where IT drives business success.

We are looking for a highly skilled and adaptable **Personal Assistant** to support our CEO in a dynamic IT company. This role is crucial for managing both professional and personal responsibilities, ensuring smooth operations, and allowing the CEO to focus on strategic commitments. Join our innovative team at Kidan and be the linchpin that supports our CEO in achieving key objectives.

**Key Responsibilities**:
Administrative Support:

- Manage the CEO's calendar, inbox, and contacts.
- Coordinate complex meetings across different time zones.
- Coordinate and facilitate activities, meetings, and events.
- Prepare notes, meeting minutes, and ensure follow-ups.
- Assist the CEO in creating impactful presentations.

Coordination and Logistics:

- Oversee all aspects of the CEO's travel, including flight and hotel bookings and visa coordination.
- Optimize travel arrangements, ensuring cost-effective and time-efficient journeys.
- Accompany the CEO on business trips, ensuring flawless logistics and driving when necessary.

Executive Assistance:

- Serve as the main point of coordination and support for the CEO.
- Handle personal and professional tasks and responsibilities with discretion and efficiency.
- Make informed decisions on behalf of the CEO during his unavailability, executing broad directives precisely.
- Represent the CEO in diverse scenarios, implementing his vision and directives to achieve real results.
- Proactively anticipate the CEO's needs.
- Participate in problem-solving, from strategic issues to daily challenges.
- Seamlessly transition between varied tasks, ensuring excellence in execution.
- Participate in problem-solving, from high-level corporate issues to day-to-day challenges

Availability and Commitment:

- Respond to important written messages outside of business hours, including weekends.
- Be physically capable of handling demanding tasks, including travel and carrying materials.

**Requirements**:
Location and Language:

- Residence in Switzerland.
- Fluency in English and French; proficiency in German.

Skills and Experience:

- Excellent driving skills for long trips.
- Proven flexibility and adaptability in dynamic roles.
- Exceptional multitasking and prioritization abilities.
- Strong communication and interpersonal skills.
- Adapt to rapidly changing environments.
- Ensure timely completion of tasks with punctuality.
- High degree of discretion, confidentiality, and judgment.
- Detail-oriented with a high degree of accuracy.
- Autonomous working style
- Knack for anticipating organizational needs.
- Effectiveness in a high-intensity environment.
- Strong organizational, project management, and problem-solving skills.
- Ability to remain professional while being appropriately sociable.

Technical Skills:

- Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneDrive, Teams).

Preferred Qualifications:

- Previous experience as a personal or executive assistant.
- Experience in a multinational work environment.
- Intellectual curiosity and creative thinking contributing to a broader understanding of organizational goals and challenges.

Personal Qualities:

- Honest, respectful, and responsible.
- Trustworthy, loyal and reliable
- High degree of discretion
- Punctual and deadline-oriented.
- Available and efficient.
- Quick learner and resourceful.
- Adaptable to multicultural environments.
- Excellent memory.
- Well-groomed and professionally dressed.

**Benefits**

At Kidan, you'll be part of an innovative team that values professionalism, excellence, and customer satisfaction. We offer a supportive environment where your contributions are valued, and your professional growth is encouraged. Join us in our mission to provide cutting-edge IT management and security solutions globally.

**Contact**:
**Job Types**: 100%, Permanent

Schedule:

- 8 Hour Shift
- Monday to Friday

Work Location: In person

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