Executive Assistant

vor 2 Wochen

Geneve, Schweiz dentsu Tracking Vollzeit

Company Description
**Dentsu Tracking** is a world-leading expert in the **digital transformation of supply chains**. As part of the **dentsu International network**, we bring a wealth of experience in building projects that digitize supply chains to create maximum supply chain transparency and control **for governments and brands**.

With worldwide operations, we draw from unmatched technical and regulatory expertise working with different governments and international organizations on implementing customized tracking and tracing solutions to fight illicit trade. We currently operate the world’s largest tracking and tracing system covering the entire tobacco supply chain of the European Union (EU) region. Our approach is digital and data-driven, moving beyond data collection to data intelligence, bringing maximum value to authorities.

**Job Description**:

- Provides and often leads a full range of highly confidential / administrative support activities, exercising sensitivity, tact and diplomacy
- Acts as first point of contact for all queries - screen, redirect and action all incoming matters, following up where required
- Coordinates work activities with the internal support departments (Finance, Legal, HR)
- Receives and directs incoming calls, visitors, mail, prioritising communications as appropriate
- Responsible for maintaining files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses
- Participates in the development and implementation of administrative standards, policies
- Supervise financial execution and contract to cash process
- Supervise with Finance the issuance of Customer invoices, ensure their payment on time, and manage the DSO
- Supervise with Finance the payment of Supplier invoices on time
- Collects and analyses financial information to support commercial decision making
- Prepare financial statements, reports, memos, and other documents
- Support Dentsu Tracking Senior Management in the development of budget, forecast and business cases
- Identifies and monitors underlying drivers of cost and revenue variances between actual expenditure vs. forecast/budget, highlighting issues and margin impact where necessary
- Participates in tender bid team activities, including pitches for new business and preparing bid responses, driving appropriate commercial terms, pricing and profitability

**Qualifications**:

- You have around 5 -7 years of experience as an Executive Assistant or in a similar field
- You hold a university diploma, or finished an MBA
- You are savvy in finances, and have a good knowledge of IFRS
- Your present outstanding organizational and time management skills, act in a discrete and autonomous manner
- Excellent MS Office knowledge
- Fluent in English and French, Spanish is a plus

Additional Information

Dentsu Tracking’s team of +50 experts are headquartered in Geneva, and our Product Management Division is based in Madrid. We offer competitive benefits and compensation and an incredible place to work as part of an agile team and multinational company, with future career opportunities once you’ve proven yourself. This is the chance to lead the next steps in supply-chain transformation. Dentsu Tracking is a brand of the Dentsu International, giving you future access to one of the world’s leading digital transformation agencies operating in 145 countries worldwide with more than 45,000 dedicated specialists.

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