Office Secretary and Administrator

vor 4 Wochen


Montreux, Schweiz 247 Concierge SA Vollzeit

We are a Swiss based company, specialising in luxury holiday apartments, and luxury chauffeur driven cars, we have offices in Montreux, Interlaken and Lugano.

We are looking for a pleasant **Office secretarial duties, **to undertake all receptionist and clerical tasks at the front desk of our Montreux office, and acting as the point of contact between the Owner and clients. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.

**Responsibilities**
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Make contacts with suppliers and partners on daily basis

**Requirements**:

- Proven work experience as a secretary or administrative assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
- High school diploma

To successfully fill this role you should maintain the attitude, behaviors, skills and values that follow:
Proven experience as front desk representative, agent or relevant position.

A minimum of 2 years of front office supervisory experience in a hospitality related business

Good level of IT proficiency

Good communication skills

Excellent English language skills, and French

Ability to work under pressure

Organised and ability to manage time and ensure tasks are complete.

Must live in or near Montreux.

**Job Types**: Full-time, Part-time

**Salary**: CHF3,000.00 - CHF5,000.00 per month

Schedule:

- 8 Hour Shift



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