Team Assistant to 2 Directors for 6 months

Vor 5 Tagen

Genève, Schweiz Page Group Switzerland Vollzeit

The Team Assistant will provide comprehensive administrative support to two Directors within the Technology department. The role requires a proactive individual who can handle a variety of tasks, manage multiple priorities, and facilitate smooth operations. This position is crucial in ensuring the Directors can focus on strategic initiatives by handling the day-to-day administrative responsibilities efficiently.

Team Assistant to 2 Directors for 6 months

Our client is a leading force in the FMCG sector, we are committed to innovation and excellence.

Missions

  • Administrative Support:

    • Manage and organize the Directors' calendars, including scheduling meetings and appointments.
    • Coordinate travel arrangements, including flights, accommodation, and transport.
    • Prepare and process expense reports in a timely manner.

  • Meeting Coordination:

    • Schedule, prepare, and distribute materials for meetings, including agendas and minutes.
    • Ensure conference rooms and technology setups are prepared and functional for meetings.
    • Follow up on action items and ensure timely completion.

  • Communication Management:

    • Act as the point of contact between the Directors and internal/external stakeholders.
    • Handle incoming correspondence, including emails and phone calls, and respond as appropriate.
    • Draft, review, and edit correspondence, reports, and presentations.

  • Project Support:

    • Assist in coordinating departmental projects, tracking timelines, and ensuring deliverables are met.
    • Maintain project documentation and update relevant stakeholders on progress.
    • Provide logistical support for team activities and events.

  • Office Management:

    • Order and maintain office supplies and equipment for the team.
    • Assist in the organization of team events and meetings.
    • Ensure smooth communication and operations within the team and across departments.

Profil du candidat

  • Experience:

    • Minimum of 3 years of experience in an administrative or assistant role, preferably within a technology or FMCG environment.
    • Proven experience in supporting senior executives or directors is highly desirable.

  • Skills:

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent organizational and time management skills.
    • Strong written and verbal communication abilities.
    • Ability to multitask and prioritize effectively in a fast-paced environment.
    • High level of discretion and confidentiality.

  • Personal Attributes:

    • Proactive, with a strong attention to detail.
    • Professional demeanor and positive attitude.
    • Ability to work independently and as part of a team.
    • Flexibility and adaptability to changing priorities.

Conditions et Avantages

Full time role.

Temporary role for 6 months.

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