Administrative Officer
Vor 5 Tagen
DCAF – Geneva Centre for Security Sector Governance
DescriptionDCAF – Geneva Centre for Security Sector Governance is dedicated to improving the security of states and their people within a framework of democratic governance, the rule of law, respect for human rights, and gender equality. Since its founding in 2000, DCAF has contributed to making peace and development more sustainable by assisting partner states, and international actors supporting these states, to improve the governance of their security sector through inclusive and participatory reforms. It creates innovative knowledge products, promotes norms and good practices, provides legal and policy advice and supports capacity‐building of both state and non‐state security sector stakeholders.
DCAF’s Foundation Council members represent over 50 countries and the Canton of Geneva. Active in over 70 countries, DCAF is internationally recognized as one of the world's leading centres of excellence for security sector governance (SSG) and security sector reform (SSR). DCAF is guided by the principles of neutrality, impartiality, local ownership, inclusive participation, and gender equality. For more information visit www.dcaf.ch and follow us on Twitter @DCAF_Geneva .
The Policy and Research Division (PRDiv) produces empirically grounded and policy-oriented comparative research on global topics relating to security sector governance and reform (SSG/R). This cutting-edge research bridges the gap between policy and practice and is driven by the demand of our national and international partners. For more information, please visit PRDiv’s website .
The Division has 19 full- and part-time staff members and we are looking for a highly motivated and dynamic individual to join us as Administrative Officer (30%-50%)
- Location: Geneva
- Starting date: as soon as possible / 1 March 2024
Under the supervision of the Head and/or Deputy Head of the Policy and Research Department, the Administrative Officer plays a key role in ensuring the smooth functioning of the Policy and Research Division by providing administrative, financial, and human resources support to divisional colleagues. While mainly interacting with own entity colleagues, the Administrative Officer will also routinely liaise with a wide range of Resources Department colleagues across DCAF.
Key areas of operation:
- Day-to-day administrative tasks, centred on the management and distribution of information within the Entity and logistical arrangements, including supporting travel arrangements and providing support to the organisation of events and conferences
- Periodical administrative tasks, related to recruitment, onboarding and exit processes in close collaboration with DCAF’s HR Unit, as well as DCAF’s corporate processes such as maintaining the divisional contract database, tracking agreements and invoices, and participating in DCAF-level working groups.
- Finance administration-related tasks, including processing cash requests and payments, supporting the drafting of invoices and contracts with external partners, monitoring divisional and project budgets, following up on travel-related expenditures, and coordinating quarterly budgetary planning and review processes.
- Federal Certificate of Competence (CFC), apprenticeship, or equivalent working experience in a similar function.
- Working proficiency level of English and French.
- Proficiency in accounting and financial management of budgets (primarily using excel and Therefore), with experience in previous roles with financial duties considered a strong asset.
- Well versed in Microsoft Office Suite (Excel, Word, PowerPoint, etc.), familiarity with IT systems (e.g., SharePoint, Microsoft Teams, Zoom, etc.) is considered a strong asset.
- Strong organisational and planning skills with the ability to coordinate effectively across entities.
- Swiss or EU citizenship or a valid work permit for Switzerland at the time of application is a pre-requisite
- A rewarding, dynamic and challenging work experience.
- The chance to be part of a multicultural team of supportive, hardworking and values-driven people.
- The chance to contribute to improving security of states and their people within a framework of democratic governance, the rule of law, and respect for human rights.
If you think you are a good match for DCAF and the position advertised, please apply online by 25 th February 2024, enclosing:
- a one-page motivational statement in English describing your relevant experience and what you can bring to DCAF
DCAF is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, gender identity, religion, or ethnicity.
Individuals who seek to serve with DCAF in any individual capacity will be required, if short-listed, to complete a self-attestation stating that they have not committed or been convicted of any criminal offence and have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.
#J-18808-Ljbffr-
Administrative Officer
Vor 4 Tagen
Genf, Genf, Schweiz CERN VollzeitJob DescriptionAs a Group Administrative Officer at CERN, you will be part of a dynamic team providing administrative support to the Experimental Physics Department. Your role will involve managing the secretariat office, coordinating meetings and events, and ensuring the smooth flow of information within and outside the department.Key...
-
Administrative Officer
vor 2 Wochen
Genf, Genf, Schweiz CERN VollzeitAbout the RoleWe are seeking a highly organized and detail-oriented Group Administrative Officer to join our secretariat support team at CERN. As a key member of our team, you will provide administrative support to the Department, Experiments, and Groups, ensuring seamless communication and coordination.Key ResponsibilitiesProvide administrative and...
-
Administrative Officer
vor 1 Woche
Genf, Genf, Schweiz CERN VollzeitAbout the RoleCERN, the European Organization for Nuclear Research, is seeking a highly skilled and organized Group Administrative Officer to join its secretariat support Section. As a key member of the team, you will provide administrative and secretarial support to the Department, Experiments, and Groups, ensuring a seamless service to scientists from...
-
Administrative Officer
vor 2 Wochen
Genf, Genf, Schweiz CERN VollzeitAbout the RoleCERN, the European Organization for Nuclear Research, is seeking a highly skilled and organized Group Administrative Officer to join its secretariat support Section. As a key member of the team, you will provide administrative and secretarial support to the Department, Experiments, and Groups, ensuring a seamless service to the scientists and...
-
Administrative Support Officer
vor 1 Tag
Genf, Genf, Schweiz CERN VollzeitJob Title: Administrative Support OfficerJob Summary:CERN, a world-renowned organization, is seeking an Administrative Support Officer to join its secretariat support section. As a key member of the team, you will provide administrative and secretarial services to support the department, experiments, and groups.Key Responsibilities:Provide administrative...
-
Trust Officer
Vor 4 Tagen
Genf, Genf, Schweiz Michael Page VollzeitJob Title: Trust Officer - Administrative SupportWe are seeking a highly organized and detail-oriented Trust Officer to join our team. As a Trust Officer, you will be responsible for providing administrative support to our trust team, including day-to-day administration of trusts, foundations, and companies.Key Responsibilities:Integration in the trust...
-
Office Support Assistant
Vor 4 Tagen
Genf, Genf, Schweiz International Labour Organization VollzeitMain ResponsibilitiesThe Office Support Assistant will perform a range of standard office and administrative support tasks that contribute to the smooth functioning and timely delivery of the organizational unit's activities. These tasks include correspondence and document preparation, processing administrative actions, information and records management...
-
Office Support Assistant
vor 1 Monat
Genf, Genf, Schweiz International Labour Organization VollzeitAbout the RoleThe International Labour Organization is seeking a highly skilled and organized Office Support Assistant to join our team. As an Office Support Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our staff.Key ResponsibilitiesPerform a variety of office support tasks,...
-
Group Administrative Officer
Vor 5 Tagen
Genf, Genf, Schweiz CERN VollzeitAbout the RoleCERN, the European Organization for Nuclear Research, is looking for a Group Administrative Officer to join its secretariat support Section. As a key member of the team, you will provide administrative secretarial support to the Department, Experiments, and Groups, ensuring a seamless service to the many scientists coming from all over the...
-
Administrative Officer, P-4, Geneva
Vor 3 Tagen
Genf, Schweiz UNDRR VollzeitCreated in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less...
-
Administrative Assistant
vor 3 Wochen
Genf, Genf, Schweiz Ecolint VollzeitJob Title: Administrative Assistant - University & Career Counselling OfficeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our University & Career Counselling Office at the International School of Geneva, Campus des Nations. The successful candidate will provide administrative support to the University Counsellors,...
-
Administrative Assistant
vor 1 Monat
Genf, Genf, Schweiz Ecolint VollzeitJob Title: Administrative Assistant - University & Career Counselling OfficeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our University & Career Counselling Office team. The successful candidate will provide administrative support to the University Counsellors, ensuring the smooth operation of the office and...
-
Administrative Assistant
vor 1 Monat
Genf, Genf, Schweiz Ecolint VollzeitJob Title: Administrative Assistant - University & Career Counselling OfficeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our University & Career Counselling Office team at the International School of Geneva, Campus des Nations. The successful candidate will provide administrative support to the University...
-
Administrative Coordinator
vor 2 Wochen
Genf, Genf, Schweiz WTO VollzeitJob DescriptionAdministrative assistants are responsible for developing and implementing office procedures to ensure the efficient and effective running of divisions. They address administrative challenges and ensure that administrative procedures are applied correctly. They provide office management and administrative/secretarial assistance to the Director...
-
Administrative Coordinator
vor 3 Wochen
Genf, Genf, Schweiz WTO VollzeitJob DescriptionAdministrative assistants play a crucial role in ensuring the efficient and effective running of divisions at the WTO. Their responsibilities include developing and implementing office procedures, addressing administrative challenges, and ensuring the correct application of administrative procedures.Key responsibilities include:Providing...
-
Administrative Officer, Gender and Security
Vor 5 Tagen
Genf, Schweiz Cagi VollzeitAdministrative Officer, Gender and SecurityAdministrative Officer, Gender and SecurityDCAF – Geneva Centre for Security Sector GovernanceDescriptionDCAF – Geneva Centre for Security Sector Governance is dedicated to improving the security of states and their people within a framework of democratic governance, the rule of law, respect for human rights,...
-
Administrative Coordinator
vor 1 Monat
Genf, Genf, Schweiz WTO VollzeitAdministrative Support Role at WTO**Job Summary:**Administrative assistants play a vital role in ensuring the efficient operation of divisions within the World Trade Organization (WTO).**Key Responsibilities:*** Develop and implement office procedures to optimize divisional performance* Address administrative challenges and ensure adherence to established...
-
Administrative Coordinator
vor 2 Wochen
Genf, Genf, Schweiz BMK Recruitment VollzeitJob OpportunityWe are seeking a highly organized and detail-oriented Administrative and HR Coordinator to join our team at BMK Recruitment in Geneva. This is a temporary 3-6 months contract with the possibility of a permanent position at the end of the temporary contract.Key ResponsibilitiesManage administrative and HR-related tasks, ensuring seamless...
-
Genf, Genf, Schweiz Michael Page VollzeitKey ResponsibilitiesAs a Senior Administrative Coordinator to the Chief Marketing Officer, you will provide high-level administrative support to the CMO, including:Managing complex calendars and scheduling meetingsHandling correspondence and preparing reports and presentationsCoordinating travel arrangements and planning eventsActing as a liaison between the...
-
Administrative Assistant
vor 3 Wochen
Genf, Genf, Schweiz International Labour Organization VollzeitJob Title: Administrative AssistantThe International Labour Organization (ILO) is seeking a highly skilled and experienced Administrative Assistant to join its team. The successful candidate will provide administrative support to the Secretariat of the Global Coalition for Social Justice, ensuring the smooth operation of the office and facilitating effective...
