Programme Assistant

Vor 2 Tagen

Genf, Schweiz International Trade Centre (ITC) Vollzeit
Job detailsHere’s how the job details align with your profile.Job type

Fixed term

Location

Geneva, GE

Full job description

Result of Service

Expected deliverables: The duties/responsibilities described above are of a continuous nature. The individual contractor will carry out individual tasks within the timeframe given (as per exigencies of the project).

Work Location

6 Months - from ASAP

Duties and Responsibilities

Background: The ITC Women, Youth and Vulnerable Communities (WYVC) and its Ethical Fashion Initiative (EFI) aim to reduce global poverty by involving micro-entrepreneurs from the developing world in international and regional trade. In other words, the programme enables marginalized communities of micro-entrepreneurs to be part of the international fashion value chain through a business infrastructure, tailored around a unique system of work that enables these communities - mostly women - to thrive in association with the talents of the fashion world.

This system of work also involves consumers, through the application of a specific marketing strategy, geared to increase awareness on the story behind each product and allowing people to make informed choices in their purchasing behaviour. EFI, which operates within the Division of Sustainable and Inclusive Trade (DSIT), has developed a powerful business model to intervene in this sector. It has all the tools needed to create sustainable value: know-how to make use of green processes and materials; capacity to generate and manage locally owned product development and production management facilities; Environmental Social and Governance (ESG) due diligence, performance monitoring and reporting systems and a large portfolio of international and regional trade and investment partners.

The elements above form a competitive advantage that is unique among development agencies and at the level of Trade Support Institutions (TSI) and similar institutions. Furthermore, EFI commands a strong and relevant knowledge of the technical issues of the sector, with a team that is sought-after in the international fashion industry. Through its ESG framework, EFI ensures respect for human and environmental rights along global value chains that surpass national regulatory mechanisms. In Kenya, EFI works on a project financed by the Agency of the Italian Development Cooperation (AICS) entitled Designing the Future, a Green and Inclusive Fashion Ecosystem for Kenya to leverage the Initiative’s business model and its experience in managing structured value and supply chains in Kenya to contribute to climate resilient growth and to a more inclusive society for women and youth.

Description of Duties/Responsibilities

  • Serve as focal point for administrative coordination of programme/project implementation activities in Kenya, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Support the project team with procurement of low value acquisitions, including requesting quotes, preparing internal clearance forms, following up on delivery and payments.
  • Liaise with UNDP Kenya and follow-up on ongoing financial authorizations.
  • Compile, summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, etc., and bring to the attention of management.
  • Draft correspondence and review project documents; update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
  • Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; organize meetings, workshops, etc.; handle routine administrative tasks, such as maintaining attendance records, etc.

Qualifications/special skills

Secondary school. Additional professional diploma in administration or related area is desirable. Minimum of five years’ experience in general administrative service, or related areas is required. Experience working for the United Nations and with UN administrative tools and procedures is highly desirable.

Languages

Fluency in written and spoken English. Knowledge of local languages is desirable.

Additional Information

No Fee

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