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Facilities Coordinator, Geneva

vor 1 Monat

PlanlesOuates, Schweiz Ralph Lauren Vollzeit
Facilities Coordinator, Geneva - Temporary position

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

The purpose of the function is to provide the Ralph Lauren employees with a pleasant and professional environment by coordinating and taking the appropriate technical and operational actions. This is a temporary position for a duration of 6 months.

Operational responsibilities (70%):

  • Creating and managing all POs and invoices related to area of responsibilities
  • Following and managing contracts renewals and keeping vendors contracts under control (filed and up to date)
  • Managing and supporting all inbound and outbound mail & transport activities for all departments
  • Managing the relationship with carriers
  • Managing office supplies replenishment, European stationary, stock and reordering
  • Supporting internal moves and logistics activities
  • Making sure all conference rooms are properly handled & operational (equipment, light, clean, etc.)
  • Providing logistical support during corporate events (transportation, delivery, installation, site set-up, repacking)

Technical responsibilities (30%):

  • Maintaining our offices including technical repair & maintenance
  • Coordinating external interventions and managing the corresponding vendors and contracts
  • Verifying all installations and ensuring compliance with RL standards and local law requirements (safety, security, fire detection, HVAC, plumbing, …)
  • Ensuring all building’s environment and equipment are always safe, functioning and up to RL standards
  • Being in charge of all general handling activities in and out the building

Experience, Skills & Knowledge:

  • Interest for & ability to perform daily technical maintenance tasks
  • Administrative experience (mail management, 3rd-parties delivery organization, invoicing, vendor management)
  • Strong data accuracy/precision/detail-oriented
  • Excellent communication skills; some negotiation skills is a plus, experience with external business partners interactions
  • Ability to manage autonomously Facilities operations activities
  • Fast-learner, strong autonomy
  • Strong operational skills and hands-on spirit
  • Strong flexibility, ability to prioritize tasks
  • Fluent in French and English. Fluency in other European languages would be an asset
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