Payroll Specialist

The Payroll Specialist will assist with daily payroll functions and will be responsible for either Garnishments and Reporting or Union duties. This position will also be the backup for preparing and processing weekly and semi-monthly payrolls.

Main Duties and Responsibilities:

• Process manual checks as required.

• Maintain payroll records, process approved payroll record changes.

• Answer and/or research payroll inquiries from employees and managers.

• Perform payroll reconciliations.

• Daily data entry of payroll information.

• Submit or approve Positive Pay file to bank for all daily manual checks issued.

• Ad hoc projects as assigned.

Garnishments and reporting responsibilities include:

• Analyze and process payroll garnishments.

• Process garnishment refunds when required.

• Create weekly cash forecasting report.

• Run Accounting reports as requested.

Union responsibilities include:

• Process Union new hire and termination changes.

• Process Union payroll changes.

• Prepare monthly Union billings and submit to AP for payment.

• Prepare monthly Pensions billings and submit to AP for payment.

• Deposit refund checks received in mail from the Unions.

• Process Union refunds and garnishments when required.

Qualifications

Education:

• High School Diploma or GED required.

• Associates Degree in Accounting, Finance or Business preferred.

Work Experience:

• 2 to 4 years payroll processing experience in a multi-company, multi-state environment required.

• Experience with Ultimate Software (UltiPro) and Kronos is preferred.

• Experience with garnishments and Union dues billing is preferred.

Job Skills:

• Ability to plan & organize work schedules, establish workload priorities and perform assigned tasks in a timely manner.

• Knowledge of employee tax setup based on live/work jurisdictions.

• Must be proficient with spreadsheets and database query skills.

• Proficient with Microsoft Excel and Microsoft Word.

• Excellent customer service skills.

• Ability to work in a fast-paced environment.

Language / Communication Skills:

• Effective oral and written communication skills.

• Must have the ability to communicate and disclose data in an accurate manner.

Job Dimensions

Geographic Responsibility: US

Type of Employment: Full time

Travel %: None

Exemption Classification: Non-exempt

Internal Relationships: HRIS, HR and Payroll personnel at the unit level, employees

External Relationships: ADP

Work Environment / Requirements of the Job: Regularly sitting at a desk, using fingers to operate a computer keyboard, reaching for telephone or books with hands or arms, and talk or hear while on the phone or communicating with others.

Budget / Revenue Responsibility: N/A

Organization Structure

Direct Line Manager (Title): Mgr, US, Payroll

Dotted Line Manager (Title, if applicable): N/A

Number of Direct Reports: 0

Number of Dotted Line Reports: 0

Estimated Total Size of Team: 1

gategroup Competencies Required to be Successful in the Job:

• Thinking: Information Search and analysis & problem resolution skills

• Engaging: Understanding others, Team Leadership and Developing People

• Inspiring: Influencing and building relationships, Motivating and Inspiring, Communicating effectively

• Achieving: Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

• We treat each other with respect and we act with integrity.

• We communicate and keep each other informed.

• We put our heads together to problem solve and deliver excellence as a team.

• We have passion for our work and we pay attention to the little details.

• We foster an environment of accountability, take responsibility for our actions and learn from our mistakes.

• We do what we say we will do, when we say we are going to do it.

• We care about our coworkers, always taking an opportunity to make someone’s day better.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.

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