Junior finance and administrative officer, P1

Vor 3 Tagen

Genf, Schweiz International Labour Organization Vollzeit

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Junior finance and administrative officer, P1

Grade: P1

Job ID: 12571
Department: ISSA
Organization Unit: ISSA
Location: Geneva
Contract type: Fixed Term

Contract duration: 12 months (renewable up to 3 consecutive years)

The position is located in the Resources and Services Unit (RES) of the International Social Security Association (ISSA). Under the direct supervision of the Head of RES, the incumbent is responsible for finances and administrative support. The RES covers budget and finance, procurement, internal control, human resources, travel and official missions, ICT services, logistics, and the maintenance of the ISO 9001:2015 quality system. The incumbent will participate actively in the project of financial data management and may be called upon to work in task-oriented projects to contribute to ISSA activities within the area of competence.

Description of Duties
  • Participate in the project of financial correspondence management in SharePoint, including organizing and maintaining financial correspondence, supporting paper files scanning and archiving, and ensuring consistent file structure and accessibility.
  • Ensure coordination and updated information of databases on budget, financial and other administrative information. Monitor activities and resources and update information.
  • Support the optimization of online collaboration tools and business process automation solutions based on Microsoft technologies.
  • Provide records of obligations and expenditures, including undertaking accounting operations related to accounts payable and conducting account reconciliations.
  • Assist with travel arrangements and calculations for missions.
  • Support the drafting of sections of financial and budgetary reports, contributing to the collection and analysis of data.
  • Perform a range of operational support activities in collaboration with other work units of the ISSA as required.
Required qualificationsEducation

First level university degree in finance or accounting, with specialisation in Business Administration and strong IT skills. Possession of an accountant certificate is desirable.

Experience

Relevant work experience in finance, accounting or auditing area. Experience with Microsoft technologies (Office 365, Business Central, PowerApps, SharePoint) is an advantage.

Languages

Excellent command of English or French (both oral and written) and working knowledge of the other language. Knowledge of a third ISSA language would be an advantage (Spanish, German).

  • Good knowledge of financial administration and accounting techniques in accordance with Swiss regulations.
  • Proven ability to search information in various locations and manage data.
  • Strong interest in finance processes, business process automation, and data analysis.
  • Excellent interpersonal skills and ability to maintain confidentiality.
  • Client-oriented with ability to communicate effectively.
  • Excellent time management skills and ability to work under pressure.
  • Ability to work in a multicultural environment.

Conditions of employment

  • Any appointment/extension is subject to ILO Staff Regulations. Any offer of employment is conditional upon certification of medical fitness.

Please note that all candidates must complete an online application form. The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and does not charge any fee at any stage of the recruitment process.

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