CVP Personal Assistant

Vor 4 Tagen

Zürich, Zürich, Schweiz Novo Nordisk AS Vollzeit

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CVP Personal Assistant & Global Medical Affairs Coordinator - 8-month fixed term contract

Category: Business Support & Administration

Location: Zurich, Switzerland

Are you an organised, resilient, and dynamic multitasker ready to take on a pivotal role at Novo Nordisk in Zurich?

We're on the lookout for an energetic and proactive CVP Personal Assistant & Global Medical Affairs Coordinator to provide top-notch support to our CVP, senior leaders and teams

If you're ready to thrive in a fast-paced, innovative environment where every day brings new challenges and opportunities, join Novo Nordisk and help shape our success story

The Position

In this exciting fixed-term position, you will be supporting senior leaders and the broader team by managing administrative tasks, coordinating key events, and overseeing contractual matters and compliance processes. This position requires excellent organisational skills, attention to detail, and the ability to juggle multiple priorities in a dynamic environment.

Key Responsibilities:

  • Manager Support: Provide independent administrative assistance to the CVP and Senior Directors, manage calendars, travel, and meetings, and substitute in IT systems.
  • Team Support: Assist with procurement, teambuilding activities, onboarding, and support ad-hoc requests from team members and stakeholders.
  • People Life Cycle Management: Coordinate onboarding, personnel changes, and HR processes, ensuring smooth execution in collaboration with managers.
  • HCP contracting & Compliance: Ensure proper processing of invoices, contracts, and supplier agreements.
  • Project and Meeting Coordination: Organise and manage logistics for internal and external events and maintain team communication through platforms like SharePoint and Newsletters.

Qualifications:

  • Minimum of 3+ years of experience in a similar role within a large multinational company, ideally with exposure to senior leadership and C-suite.
  • Strong organisational and multitasking skills with the ability to handle diverse tasks in a fast-paced environment.
  • Structured and detail-oriented with a proactive approach to managing tasks, ensuring accountability across the team.
  • Excellent communicator with the ability to engage cross-functional stakeholders and work effectively within a diverse, international team.
  • Ability to work well under pressure, balancing service-oriented tasks with process adherence.

About the Department:

Rare Disease, based in Zurich, Switzerland, is the global head office of the rare disease arm of Novo Nordisk. We are focused on improving the lives of people with serious chronic rare diseases. Patients are at the centre of everything we do. Our vision is to be a leader in rare blood disorders and rare endocrine disorders. We live the Novo Nordisk Way and draw on the company's rich heritage. Our working environment is entrepreneurial and fast-paced, and we are an ambitious team that values curiosity and generosity. If this spirit is appealing to you, then we may be the right place for you.

Working at Novo Nordisk:

Novo Nordisk is its people. We know that life is anything but linear and balancing what is important at different stages of our career is never easy. That's why we make room for diverse life situations, always putting people first. We value our employees for the unique skills they bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk is working toward something bigger than ourselves, and it's a collective effort. Novo Nordisk relies on the joint potential and collaboration of its more than 60,000 employees. Together, we go further. Together, we're life changing.

Contact:

If you believe you are qualified, and are willing to take the challenge, please send your motivation letter, CV and relevant documentation directly via our online application tool.

Deadline:

Please submit your application via our online application tool by 28.03.2025.

Please click on 'apply now' to submit your resume and motivational letter in English. Internal candidates are kindly requested to inform their line manager before applying.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.

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