Quality Control Administrative Assistant

Vor 4 Tagen

Vernier, Schweiz Givaudan Vollzeit

Select how often (in days) to receive an alert:

Quality Control Administrative Assistant (m/w/d) - Your next role?

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

As a Quality Control Administrative Assistant (m/w/d), you will directly report to our Quality Control Supervisor and you will join our Operations Division in Vernier. You will be in charge of performing administrative tasks to ensure efficient operations of the team and support personnel in their tasks, according to our policies and local requirements.

Sounds interesting? It could well be your perfect opportunity if, like us, you always aim to exceed customer needs, provide value and are experienced at promoting relationships.

In this exciting role you will:

  1. Support the Department
  2. Participate in any tasks which support the department
  3. Prepare samples for shipment (approximately 3 to 5 per day)
  4. Follow up on external analyses and invoicing
  5. Organize samples in the laboratory
  6. Release on Certificate of Analysis (CoA)
  7. Attach CoAs to all raw materials
  8. Create batches in SAP (customer complaints, retesting AVAP, PSS)
  9. Create QIR (Create the supplier-raw material pair in SAP)
  10. Transcode management and blend management
  11. Physical and electronic archiving
  12. QC stock management and ordering
  13. Administrative backup for stabs and QC Technicians
  14. Take packages to the post office if necessary
  15. Plan the department training
  16. Assure the department documentation is up to date: write department documentation (work instruction…), keep up to date all the papers version on the shopfloor...
  17. Reporting
  18. File and retrieve documents and reference materials, conduct research and analyse data to prepare reports/documents
  19. Revise and suggest improvements to processes and record-keeping systems
  20. Office Administration
  21. Perform office tasks: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
  22. Maintain lab and office supply inventory by checking stock to determine inventory level, anticipating needed supplies and ordering supplies
  23. Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs
  24. Personal Assistance
  25. Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes
  26. Make travel arrangements for the staff
  27. Communication
  28. Respond to routine inquiries from internal or external sources, for example on the organisation's location, hours of operation, phone numbers, or email address
  29. Receive phone calls and re-direct callers to the desired recipients
  30. Take and distribute accurate messages

You? Are you someone who wants to grow your world? Who excels being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and learn together with teams who are as passionate as you are? Then join us – and improve your world.

Your success profile includes:

  1. Post-secondary education in business, computers, or office management is an asset
  2. 1 or more years of experience in an administrative support role
  3. Organisational skills

Due to its activities, Givaudan is subject to the regulations of the OFAC (Office Fédéral de l'Aviation Civile). Please note that later in the recruitment process you will be asked to provide a criminal record.

Our Benefits:

  1. Paid Time Off and family leave
  2. Sport and leisure clubs
  3. Company shop
  4. Staff restaurant

Are you interested in this exciting challenge? We are looking forward to receiving your application Please make sure you enclose your CV, Cover Letter, Diplomas and Work Certificates.


At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Givaudan is committed to equal opportunities. Therefore, we welcome applications regardless of cultural and social background, gender, age, religion or sexual identity.
We also have a safe working environment, progressive working conditions and are certified as an equal pay employer.

#J-18808-Ljbffr

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