Head of Travels, Events and Facility Management

vor 3 Wochen

Geneva, Schweiz Michael Page Vollzeit

  • Office and Facilities Management:

    • Oversee maintenance and operations of in the main building in Geneva, including parking allocations and office inventory.
    • Manage facility insurance contracts, ensuring comprehensive coverage for both Geneva building and our regional centres.
    • Serve as the primary contact for security, coordinating with the Security Officer to implement on-site safety measures.

  • Travel and Policy Oversight:

    • Maintain and monitor the organization's travel policy, including the oversight of business travel insurances.

  • Event Management and Board Coordination:

    • Act as the principal liaison between Host Committees and our Secretariat for General Meeting preparations, including agenda setting, logistics, and social events.
    • Handle travel arrangements for staff members (transport, visas, accommodations).
    • Supervise the Meeting Registration System, General Meeting website, and related applications, in collaboration with Host Committees and IT division.
    • Ensure timely shipping of materials and documents related to General Meetings.
    • Oversee the organization of our year-end party for children and employees, as well as the annual Management Retreat.

  • Team Leadership:

    • Manage, mentor, and motivate team members, setting clear objectives and performance goals.
    • Provide continuous feedback and professional development opportunities to the team.

Qualifications and Skills:

  • Extensive Experience: A minimum of 8 years in a globally-oriented environment, with a focus on event management and coordinating travel logistics.
  • Regulatory Knowledge: A thorough understanding of Swiss legal requirements pertaining to workplace safety, security, and insurance matters.
  • Language Proficiency: Proficient in both English and French, with strong written and verbal communication skills.
  • Technological Aptitude: A deep familiarity with relevant digital tools and a keen interest in understanding and adapting to emerging technologies.

Essential Skills:

  • Strategic Organization: Exceptional skills in organizing and planning, ensuring smooth operations and efficient workflow.
  • Collaborative Teamwork: Strong ability to work collaboratively, communicate effectively, and build team rapport.
  • Drive for Achievement: Proven capability to perform effectively under pressure and a strong orientation towards achieving set goals.
  • Decision-Making: Competence in making informed and effective decisions.
  • Cultural Awareness: Acute sensitivity to cultural variances and the ability to navigate multicultural environments.
  • Detail-Oriented: Meticulous attention to detail in all aspects of work.
  • Leadership: Proficiency in managing, developing, and inspiring team members to achieve their best.

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