Executive Assistant

vor 1 Monat

Zürich, Zürich, Schweiz Marsh Vollzeit

Marsh Switzerland is looking for a:

Executive Assistant (Bowring Marsh Zurich)

What can you expect?

Bowring Marsh is the dedicated international placement team for Marsh. We are seeking reliable, motivated and creative people to join our dynamic placement team in Zurich.

What is in it for you?

  • An opportunity to work with a dynamic, multi-cultural and multi-lingual team
  • Flexible working hours
  • Competitive salary
  • Attractive benefits package (pension, private health care, life insurance)
  • A-class office in the Zurich city center (next to Tessinerplatz)

We will count on you to:

  • Act as representative of MD and assist on day-to-day issues
  • Represent MD while on business trips or non-availability
  • Manage agenda and email of MD
  • Coordinate MD's business trips, meetings and conference calls
  • Draft internal and external correspondence in English and German
  • Prepare meetings for the annual RIMS conference (30 min. meetings between min.4 parties from 8am-9pm over the course of 3 days)
  • Prepare all documentation needed for Board meetings of Marsh AG
  • Prepare all documentation needed for the annual general shareholders meeting (AGM) of Marsh AG
  • Organize transportation and accommodation for MD"s business trips
  • Create itineraries for market and client meetings for brokers
  • Book restaurants and off-site venues for MD's client and (re)insurer meetings
  • Book internal conference rooms through reception for MD
  • If needed: draft invitation letters for clients and retailers during prior to their visit
  • Assist in the preparation of monthly executive reports for MD
  • Provide backup support for the Executive Assistant to the CEO of Marsh McLennan Europe during holidays and other absences
  • Manage Team Assistant and ensure efficient coordination of administrative support within the team
  • Organize team events
  • File administrative documentation
  • Manage compliance reporting: complaints, breaches, lost items etc.
  • Organize company car maintenance
  • Act as the first contact person within the company for internal and external queries
  • Participate in Social Impact Steering Committee

Personal Competencies:

  • Demonstrates positive, can-do approach
  • Is responsive and courteous in dealing with internal and external clients
  • Shows interest and effort in improving service and performance
  • Understands needs and objectives of internal and external clients and executes accordingly
  • Is able to liaise with and build relationships with internal and external clients
  • Has flexibility to adapt different approaches or styles to situations
  • Seeks ways to streamline and improve processes
  • Is able to plan, prioritise and complete work within time frame
  • Demonstrates a high level of discretion and maintains strict confidentiality in handling sensitive information and communications
  • Is able to work independently and with attention to detail
  • Is able to interact seamlessly with individuals at all seniority levels, maintaining professionalism and composure

What you need to have:

  • Further education as Direktionsassistentin or equivalent
  • Outstanding English and German skills in both oral and written form
  • Advanced knowledge of Microsoft 365
  • Previous work experience in an international environment preferred

If you would like to apply for this position, please send your CV in English.

Marsh is the world's leading insurance broker and risk adviser. With more than 45,000 colleagues operating in more than 130 countries, Marsh serves commercial and individual clients with data driven risk solutions and advisory services. Marsh is a business of Marsh McLennan (NYSE: MMC), the leading global professional services firm in the areas of risk, strategy and people. With annual revenue of over $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses: Marsh, Guy Carpenter, Mercer, and Oliver Wyman. For more information, visit , follow us on LinkedIn and Twitter.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients regardless of their gender expression or identity, marital or civil partnership status, ethnic origin, nationality, age, background, disability, sexual orientation or beliefs. We are proud of our inclusive culture where everyone feels empowered to bring their whole selves to work and thrive. Learn more about our foundational values, mission and vision for the future by reviewing our Greater Good Policy.

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