Executive Assistant

vor 2 Wochen

Zürich, Zürich, Schweiz MaxWell Biosystems AG Vollzeit

We are a dynamic, international, fast-growing scale-up company passionate about innovation, excellence, and community building.

As the Chief Commercial Officer (CCO) at MaxWell Biosystems, I am in search of an exceptional and highly motivated assistant to collaborate closely with me, assisting in organizing activities and supporting our commercial team. The position offers the possibility to commence in July 2024.

In our industry, the focus is on our clientele within pharmaceuticals and academia, providing a stimulating opportunity to assist me and the team in day-to-day operations, gaining insight into both business and neuroscience realms, contributing to the achievement of our objectives.

Does this pique your interest?

  • Your Responsibilities:
    • General administrative support: Act as a dependable pillar for me and the sales team, ensuring smooth operations in our fast-paced setting, keeping activities and projects on track.
    • Calendar management and event planning: Coordinate meetings, appointments, activities, and events, managing schedules efficiently. Aid in organizing team gatherings, workshops, and crucial meetings, handling time zone disparities across global customer regions.
    • Communication: Facilitate seamless communication between internal and external parties, particularly during travel periods. Manage incoming calls, assist in email correspondence, and coordinate effectively within and across teams to drive project execution.
    • Document preparation: Assist in drafting reports, presentations, and other documents for meetings, client presentations, and partner dialogues. Maintain organized file repositories for easy access.
    • Travel arrangements: Support in arranging travel schedules and handling expenses, extending similar backing to the sales team when needed.
  • Your Profile:
    • 3-5 years of proven experience in executive assistance or administrative roles.
    • Passion for Science and readiness to immerse in a scientific environment.
    • Proficiency in written and verbal English, with German and/or Japanese proficiency as a bonus.
    • Familiarity with MS Office and IT tools.
    • Strong organizational skills, adept at multitasking and prioritizing tasks.
    • Quality-driven, flexible, enthusiastic, and possessing a team-oriented mentality.
    • Ability to maintain confidentiality and handle sensitive information discreetly.
  • What we offer:
    • Centrally located workspace, flexible working hours including home office options, along with training opportunities.
    • A collaborative work setting with a flat hierarchy, featuring regular team activities.
    • Expect a diverse and fulfilling role in an engaging, dynamic environment.

If you thrive in an international, multidisciplinary, and interactive team environment, consider joining MaxWell Biosystems to revolutionize the field of electrophysiology and expedite brain medication delivery to patients.

Marie Obien eagerly anticipates your application submission including a cover letter, resume, and academic transcripts.

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