Executive Assistant, Ccsdo

vor 2 Wochen

Zürich, Zürich, Schweiz Barry Callebaut Vollzeit
Executive Assistant, CCSDO

Location:
Zurich, CH, 8005At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry.

As the world's leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry.

We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product.

We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate.

We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond

About the role

  • We are looking for an Executive Assistant, CCSDO to provide valuable administrative support to the Chief Customer Supply and Development Officer (CCSDO). Additionally, this role is part of the broader Zurich Assistant Network, whose aim is to exchange best practices, deepen the knowledge of business topics, develop skills and provide mutual support to enable our senior leaders reach their business objectives.
    Key responsibilities include
  • Agenda management of the

CCSDO:
provide availability, coordinate meeting scheduling within defined criteria and based on individual needs

  • Travel arrangements (booking flight, hotel, transportation, request visas, etc.)
  • Manage invoices (set up vendors & code invoices) and expenses (submit expense reports for VP's, approve direct report expenses)
  • Building efficient and professional working relationships with employees, customers, suppliers, acting as a filter and focal point to internal and /or external contacts.
  • Being point of contact for the department
  • Support in event organization (team events, activities & dinners), presents (thank you's, birthday, Christmas, anniversaries, etc.)
  • Preparing newcomers; arrivals (onboarding agenda, material, visit cards)
  • Active participation in the Zurich Assistant Network meetings
    About you
  • Appropriate vocational or University training (either in business/ economics, as a management/ executive assistant, or related field)
  • At least 5 years of experience in supporting a Clevel as an Executive Assistant in an international environment
  • Proficient in English and German, other languages are an advantage
  • Familiarity with Supply Chain & Operations related topics, experience in multinational companies is required
  • Experience in supporting multiple stakeholders of similar level of priority
  • Strong Computer literacy with experience of Google Suite, Success Factors, SAP, Concur, and RemedyForce preferred
  • Ability to multitask and work under pressure
  • Passionate, quick thinker, creative and an effective problem solver
  • Ability to prioritize and switch between tasks to meet deadlines
  • Independent, efficient and serviceoriented way of working with high organizational skills
  • Strong stakeholder management experience in interacting with people of various levels in the organisation with a peopleoriented mindset
  • Detailoriented and precise workwise, flexible, customerfocused
  • Ability to maintain a high level of confidentiality
  • Ability to selfmanage with a proactive and 'can do' mindset
  • Highest degree of reliability and trustworthiness
  • Excellent verbal and written communication skillsAt Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we've experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong.
    #oneBC
  • Diverse People, Sustainable Growth.
If you want to learn more about Barry Callebaut, please find further information here.

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