Manager, Governance

vor 2 Wochen

Freiburg, Freiburg, Schweiz Gavi, the Vaccine Alliance Secretariat Vollzeit

Please note this is a temporary role, until 30th April 2024.

Key deliverables:

  • Support for the Gavi Implementing Country Board Constituency, under the direct supervision of the Director, Governance;
  • Manage eight Special Advisers to the Implementing Country Constituency and Civil Society Organisations (CSOs) who are based offsite;
  • Minute taking for certain governing bodies under the direct supervision of either the Head, Governance and/or the Director, Governance;
  • Manage the Gavi Board Alumni Network, under the direct supervision of the Director, Governance;
  • Coordinate the Board and Committee induction programme;
  • Delivery of other governance projects and assignments as assigned by the Director, Governance, Governance.
Main Duties/Responsibilities

Management of the Special Advisers and providing support for day-to-day coordination of the Gavi Implementing Country Board Constituency and Civil Society Organisations (CSOs) (60%):

  • Ensuring the effective functioning of Special Advisers to the implementing country constituency and CSOs whose role is to directly support their constituency representatives and engagement in Gavi's governance processes;
  • Managing the process of recruitment, onboarding and performance appraisal of the Special Advisers to the implementing countries and CSOs constituencies;
  • Ensuring the Special Advisers accountability for their deliverables as defined in their terms of reference;
  • Managing preparatory meetings for the Special Advisers in advance of governance meetings including prePPC briefings;
  • Organising and leading monthly meetings (virtual) with the Special Advisers;
  • Managing and operationalising the Implementing Country Caucus;
  • Supporting the implementing country nomination and appointment processes for seats on the Gavi Board and Board Committees;
  • Providing talking points for the Board Chair in preparation for meetings with the Implementing Country representatives. Ensuring effective coordination and collaboration with the Gavi Secretariat, and in particular with the Country Support &
Delivery Team and the Public Policy and Engagement Team.

Provide support for day-to-day governance management of Gavi Board Committees (10%):

  • Drafting minutes;
  • Coordinating review process;
  • Any other designated assignments.

Managing the Gavi Board Alumni Network (10%):

  • Ensuring the effective functioning of the Board Alumni Network; including:
- o Co-ordinating the Alumni Network sessions with internal and external stakeholders;

  • Managing and maintaining alumni mailing lists and database.

Lead special projects and assignments as assigned by the Director, Governance (20%):

  • Support the Director in the design and delivery of strategic governance projects;
  • Draft documents and correspondence for the Director of Governance;
  • Work independently to research and analyse topics relevant to governance processes;
  • Take on benchmarking assignments with comparator organisations.

Note:

The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.


Work Experience

  • Minimum of 7 years of recent work experience in publicsector or corporate governance;
  • Relevant professional experience in international, governmental or nongovernmental organisation, including previous experience working with boards and committees and producing minutes from complex and technical meetings;
  • Advocacy, communications and/or international relations experience including policy an asset;
  • Good knowledge of institutional or organisation policies, systems and procedures;
  • Experience in international development is an asset;
  • Public and global health experience would be useful;
  • Excellent computer skills (MS Word, MS Excel, MS PowerPoint);
  • Financial literacy would be an advantage.
Skills/Competencies

  • Management of individuals based offsite;
  • Ability to work in complex and political settings;
  • Ability to work in a multicultural environment, with sound awareness and understanding of cultural sensitivities;
  • Ability to work under pressure and with tight deadlines with uncertainty and ambiguity;
  • Exceptional written and oral communication skills on complex issues;
  • Excellent interpersonal and persuasion skills and ability to work collaboratively;
  • Good project management skills;
  • Outstanding detailorientation;
  • Ability to multitask, prioritise and followup;
  • Logical thought processes;
  • Solutionsbased approach to problem solving.
Languages

  • Written and spoken fluency in English;
  • A second language is an asset, preferably French.
Academic Qualifications

  • University degree in business, law, social science, or another relevant field, Master's degree preferred.
Contacts

  • Extensive contact with staff at all levels;
  • Gavi Alliance board and committee members and their support staff;
  • Gavi Alliance partner staff, including:
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