Project Assistant

vor 1 Woche

Zürich, Zürich, Schweiz Hitachi Zosen Inova AG Vollzeit

Company Description

Zurich-based green-tech company Hitachi Zosen Inova (HZI) is a global leader in solutions for energy transition and circular economy including Waste to Energy and Renewable Gas (RG), operating as part of the Hitachi Zosen Corporation Group. HZI acts as a project developer, technology supplier, and engineering, procurement, and construction (EPC) contractor delivering complete turnkey plants and system solutions for thermal and biological waste recovery. Its solutions are based on efficient and environmentally sound technologies, are thoroughly tested, and can be flexibly adapted to customer requirements. HZI's Service Solutions Group combines its own research and development with comprehensive manufacturing and erection capabilities to provide support throughout a plant's lifecycle. HZI works for customers ranging from established waste management companies to partners in new markets. Its innovative and reliable solutions have been part of more than 1,600 reference projects worldwide.

Job Description

  • Supporting the Project Director and the entire project team
  • Creating/revising documents; converting files/templates into other formats inclusive support and assistance
  • Creating reports, meeting minutes, and presentations
  • Support Document management in PIRS: Document and in internal and external systems incl. creating reports on receipt, dispatch, and status
  • Coordination with the project site team
  • Distributing project tasks and monitoring them using reports
  • Sending and/or requesting documents internally and from customers
  • Internal correspondence (DEFI) independently and according to keyword/template
  • Independent creation, training, and monitoring of project-related internal processes, instructions, and documents
  • Content management of the intranet page for the project incl. uploading various documents
  • Organizing meetings/events/workshops and reserving meeting rooms/locations incl. catering
  • Create travel requests, organize business trips, including visa application
  • Expense reports of Project Director
  • Induction of new employees to PIRS
  • Deputizing for other (project) assistants
  • General administrative work
  • Is aware of the HSE requirements relevant to the function, implements, and complies with them

Methodological competence

  • Experience and interest with working on projects
  • Able to manage comparable activities
  • Logical thinking and solution-oriented approach (experience with the use of simple methods)
  • Able to take responsibility and make decisions independently
  • Contributes to the achievement of the project's objectives
  • Experience in planning travel, workshops, appointments
  • Experience in multicultural working environment
  • Service-oriented and team player

Qualifications

  • Very good knowledge of MS Office
  • Understanding of databases (Lotus Notes & PIRS / experience in a similar function)
  • Very good knowledge of English, French, and Italian, German is an advantage
  • High IT affinity and strong organizational skills

Additional Information

We offer

• Responsible challenge with diversified field of activity

• Team-oriented working atmosphere in an international Company

• Personal development opportunities through own Inova Academy

• Opportunity to gain an insight into various technical disciplines

• Excellent employment conditions

• Attractive working place (central, good transport links)

• Modern infrastructure

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