Legal Assistant

vor 2 Wochen

Genf, Genf, Schweiz Michael Page Vollzeit

  1. Team Support:
    • Provide comprehensive administrative support to the legal team, including managing calendars, scheduling meetings, and arranging travel.
    • Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and confidentiality in all interactions.
    • Assist in preparing documents, presentations, and reports as needed.

  2. Contract Management:
    • Oversee the contract management process, including drafting, reviewing, and organizing contracts.
    • Maintain an organized database of contracts and ensure compliance with contractual obligations and deadlines.
    • Coordinate contract execution and facilitate communication between legal and other departments.

  3. Filing and Organization:
    • Manage electronic and physical filing systems to ensure efficient document storage and retrieval.
    • Maintain confidentiality and accuracy in handling sensitive legal documents and information.
    • Implement and maintain best practices for file organization and document management.

  4. Board Organization and Training:
    • Assist in the preparation of board meetings, including agenda creation, document distribution, and meeting logistics.
    • Coordinate training sessions for legal team members and provide administrative support for training programs.

  5. IT Systems Management:
    • Serve as the main point of contact for IT-related issues within the legal department.
    • Troubleshoot technical problems, liaise with IT support teams, and ensure smooth operation of IT systems and software.
    • Stay updated on the latest technology trends and tools relevant to the legal field.

  6. Project Assistant Skills:
    • Support legal projects by coordinating tasks, tracking progress, and ensuring deadlines are met.
    • Assist in conducting research, gathering data, and preparing project-related documentation.
    • Collaborate with cross-functional teams to facilitate project implementation and execution.
  • Proven experience as an Executive Assistant or similar role, preferably in a legal environment.
  • Proficiency in IT systems management, with the ability to troubleshoot technical issues and support software applications.
  • Strong project assistant skills, including the ability to coordinate tasks, prioritize workload, and meet deadlines.
  • Excellent organizational and time management skills, with a keen eye for detail.
  • Exceptional communication skills, both written and verbal, with fluency in English (French proficiency is a plus).
  • Ability to work independently with minimal supervision and adapt to changing priorities in a fast-paced environment.
  • Discretion and confidentiality when handling sensitive information.
  • Bachelor's degree or equivalent experience in a relevant field.

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