Home-based Consultancy: Event Planner

vor 1 Woche

Schweiz UNICEF Vollzeit

Job no: 567565

Contract type:
Consultant

Duty Station:
Geneva

Level:
Consultancy

Location:
Switzerland

Categories:
Communication

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.


Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, _support._**
Purpose of Activity/Assignment


Reporting directly to the Humanitarian Partnerships Manager in the Interagency and Partnerships Section (IAHP) in EMOPS (Office of Emergency Programmes), Geneva the event planner will be at the forefront of organizing the UNICEF NGO Humanitarian consultations 2024.

The consultancy is key to ensure a successful event, including managing logístical, communications, advocacy and strategic aspects of the event and driving visibility for UNICEF, and will contribute to other minor tasks in the section during the consultancy including the business engagement portfolio and standby partnership portfolio.

Collaborating with diverse teams inside UNICEF and working closely with ICVA, the consultant will use specialized event management skills and communications knowledge including specialized visual and social media expertise.

The assignment offers the chance to significantly build on previous UNICEF events to host a global large scale in person meeting bringing together UNICEF partners from all regions.


Scope of work

_ For the NGO Consultations (and other NGO related events)_
Under the overall supervision of the Humanitarian Partnerships Manager, working closely with the Chief of Section, the Event Planner will be responsible for the following duties:

  • Develop and refine the Concept Note for the choreography and design of the NGO consultations;
  • Liaise within UNICEF with the core team and with ICVA to ensure the event achieves the goals and objectives of all major stakeholders;
  • Coordinate and convene relevant partners, preparing agendas, identifying participants and supervising the administrative tasks related to consultations preparations;
  • Serve as the primary focal point for event preparations in UNICEF and convene regular coordination meetings;
  • Establish and maintain contacts within UNICEF and with other external agencies and ensure appropriate mechanisms to facilitate collaboration and exchange of information both in and outside the UN system, for purposes of planning and organizing the Consultations in 2023 (Q1/Q2)
  • Participate in planning and preparation of the event budget and work program;
  • Provide leadership and work direction to assigned intern;
  • Coordinate with other relevant admin and support staff to address needs of the event;
  • Performs other duties as required.

_For the Standby Partnerships portfolio_
The consultant will lead on rolling out a newsletter and associate products for the Standby Partnerships Team.

The consultant will lead on producing visibility items used for promotional purposes, as well as ensure development of video and printed materials.

The consultant will contribute to the overall standby strategy from a communications perspective.

_ For the Business Engagement Portfolio (10%)_


The consultant will support finalising a series of products including a business case and roll-out of the communications strategy related to the business and community engagement portfolio and support country and regional offices with materials and support the global coordinator for communications materials.

The consultant may support retreats/ BCR events.

_ Work implies frequent interaction with the following_:

  • Staff at all levels within UNICEF both in New York and Geneva and in the field;
  • ICVA and other NGO networks
  • Representatives of NGOs participating;
  • Event production firms.

Work Assignment Overview

_Tasks / Milestone_

_Deliverables / Outputs_

_Timeline / Deadline_

  • Visibility materials identified, sourced and ordered
  • Materials identified, sourced and ordered within budget and an inventory and management plan established for tracking and use2.5 working days;
By March 202- Concept Note for NGO consultations and save the date- Concept note for NGO consultations refined, circulated and finalised and save the date issued5 working days;
By end December 202- Logistics- Venue selected and booked and preliminary budget drawn up following UNICEF procurement processes5 working days;
By end December 202- Draft Project Plan- Full project plan drafted to cover all aspects including timeline5 working days;
By end December 202- Coordination Team- Establish roles and responsibilities, document and call first coordination meeting, oversee intern support (hiring and ToR)5 working days;
By end December 202- Agenda- Coordinate agenda, speakers, including admin and logistics info and su

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