Intern - Office of Staff Security

vor 2 Wochen

Freiburg, Freiburg, Schweiz International Organization for Migration Vollzeit

Position Title
:
Intern - Office of Staff Security

Duty Station
:
Geneva, Switzerland

Classification
:
Intern, Grade Other

Type of Appointment
:
Internship, six months with possibility of extension

Estimated Start Date
:
As soon as possible
Closing Date
: 31 May 2024

  • Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
  • UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

_ Context:
_

Background Information
The Office of Staff Security (OSS) is responsible for providing leadership on security policy
management and Country Office operational support to enable the effective implementation and
delivery of IOM programmes and activities, while managing risks at acceptable levels. As part of
the wider IOM Diversity and Inclusion programme, OSS diversity and inclusion programme aims
to diversify IOM's security workforce by providing opportunities to talented young professionals
who have nontraditional security backgrounds to work in various areas of the security risk
management. At the end of the programme, individuals will have familiarity of the IOM and UN
Security Management System and will have acquired new knowledge, skills, and behaviour on
the specific security area they have worked in.

Supervision
Under the overall supervision of the Director of OSS and direct supervision of HQ Security
Advisor, the Intern - Office of Staff Security will be responsible for providing administrative and
logístical support for the OSS Safe and Secure Approaches in Field Environments (SSAFE) and

The intern will also assist with premises security-related tasks such as preparing and conducting
evacuation and fire safety drills, delivering security briefings, and assisting with OSS HQ
equipment inventory and storage.

_ Core Functions / Responsibilities:
_

  • Assist in organizing security-related training and events and provide on-site administrative
support to ensure all arrangements at the venue are set up.

  • Help maintain the list of participants to SSAFE and IFAK FRC for invoicing.
  • Help coordinate payments for vehicle rentals for SSAFE training.
  • Support the HQ Security Advisor in the preparation and execution of fire safety and
evacuation drills in IOM Headquarters.

  • Support the HQ Security Advisor in providing security briefings for visiting staff in OSS
Headquarters.

  • Assist in equipment and asset inventory management in OSS Headquarters.
  • Perform such other duties as may be assigned.

Training Components and Learning Elements

  • Be exposed to the activities of IOM in the duty station.
  • Gain understanding about the IOM and the UN System and its processes.
  • Learn technical skills described in this Post Description.
  • Be able to prove their dedication, skills, and capacity to work in an international setting as part
of a diverse and international team.

_ Required Qualifications and Experience:
_

Education

  • Master's degree (or one year left of study) in Business Administration, International Affairs,
Social Sciences or a related field from an accredited academic institution; or

  • University degree in the above fields with two years of relevant work experience.

Experience

  • Experience in providing administrative support is an asset;.
  • Experience in organizing training and learning activities is an asset; and,
  • Experience in equipment inventory is an asset.

Skills

  • Understanding and knowledge of administrative processes;
  • Knowledge of adult learning, and training;
  • Computer literacy, especially database tools and strong Excel knowledge;
  • Strong organizational skills;
  • Ability to timely understand the Organization's structure and portfolios;
  • Ability to work effectively and harmoniously in a team of colleagues of varied cultural and
professional backgrounds;

  • Proven ability to produce quality work accurately and concisely according to set deadlines;
and,

  • Ability to multitask, prioritize and work independently.

Languages
IOM's official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Note

Eligibility and Selection
This internship opportunity is part of IOM's Diversity and Inclusion Internship Program 2024.
A
**main condition is that applicants be citizens of countries currently Non
- or**
Under-Represented Member States at
station whe

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