Intern - Integrated Talent Management Unit

vor 2 Wochen

Freiburg, Freiburg, Schweiz International Organization for Migration Vollzeit

Position Title
:
Intern - Integrated Talent Management Unit

Duty Station
:
Geneva, Switzerland

Classification
:
Intern, Grade Other

Type of Appointment
:
Internship, six months with possibility of extension

Estimated Start Date
:
As soon as possible
Closing Date
: 31 May 2024

  • Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
  • UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

_ Context:
_

Background Information
The Integrated Talent Management Unit oversees the functional areas of performance
management, strategic staffing and recruitment, mobility (including the annual rotation exercise
for staff in the Professional category), succession planning, career development, workforce
analysis, diversity and inclusion activities and initiatives, and staff development and learning.
The Unit provides guidance to managers and staff, ensuring that IOM staff members are in
appropriate posts, have their performance assessed objectively and are given the opportunity to
further develop their skills and careers.

The Unit also includes the Alternate Staffing portfolio, which at IOM comprises all 'non staff'
positions, including the Junior Professional Office (JPO) programme, the Global IOM Internship
Programme, UN Volunteers, loans, and secondments.

Supervision
Under the overall supervision of the Chief, Integrated Talent Management Unit and direct
supervision of the Senior HR Specialist, and in collaboration with the Internships focal point, the
Intern will support IOM's Alternate Staffing portfolio.

_ Core Functions / Responsibilities:
_

  • Support the hiring of interns at IOM Headquarters, including recruitment, selection,
onboarding, visa processing and separation.

  • Provide support in the hiring of loaned personnel sponsored by the Swiss government
through the Emploi Lausanne Office (SYNI programme), by coordinating the liaison with host
IOM Divisions, recruitment and onboarding of participants.

  • Help update and maintain the files and databases of the Internship programme and support
the improvement of procedures and filing.

  • Create and update collaboration sites for the Alternate Staffing portfolio, ensuring easy
access and organization of relevant information and documents.

  • Assist in preparing and designing factsheets, presentations, and other materials for events or
meetings, as well as taking notes and writing summaries of the key points and action items.

  • Assist in the preparation and facilitation of induction sessions for interns and the Welcome
Sessions for HQ personnel.

  • Actively participate in outreach campaigns and needs assessments by contacting internal
clients regarding requirements for supplementary staff and reaching out to specific
Programme.

  • Support the end-to-end process of setting up new cohorts for peer collaboration and
exchange on the Together platform, including customising user materials, and assist with
related internal and external communication.

  • Perform such other duties as may be assigned.

Training Components and Learning Elements

  • The Intern will gain experience in working in an international multicultural environment, within
the United Nations system

  • Gain experience in organization, management, and international cooperation activities.
  • Gain a better understanding of IOM's work, as an intergovernmental organization in the field
of Migration and Human Resources Management.

  • The Intern will acquire technical knowledge in programme management and institutional
liaison.

  • The Intern can also access online training courses at the disposal of all IOM staff.
  • The Intern will have the possibility to interact with IOM staff within Headquarters and IOM
Offices around the world.

_ Required Qualifications and Experience:
_

Education

  • Master's degree in Human Resources Management, Project Management, Change
Management, Social Sciences or a related field from an accredited institution; or,

  • University degree in the above fields.

Experience

  • Experience in Human Resources and onboarding is an asset;
  • Experience liaising with internal and external stakeholders is an asset;
  • Experience with collaboration and design platforms such as SharePoint, Canva, MS Publisher
and Power BI;

  • Practical experience of howto multitask, prioritise and work independently.

Skills

  • Ability to draft proficiently in English;
  • Strong organisational and communication skills;
  • Ability to work effectively and harmoniously in a team of colleagues of varied cultural and
professional backgrounds;

  • Ability to keep matters strictly confidential and exercise good discretion in using information.

Languages
IOM's official languages are

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