Junior Administrative Assistant

vor 1 Woche

Genf, Genf, Schweiz Labcorp Vollzeit
Are you interested in making a real scientific impact through your everyday work? Would you enjoy working in a team-focused environment as you explore unique career opportunities?


If you are looking for a company where you can personally advance healthcare and make a difference in peoples' lives with your bold ideas and unique point of view, consider working at Labcorp as a
Junior Administrative Assistant** for our site in Geneva.


In this role, you will provide administrative support to the leadership team while acting as an interface with the various stakeholders of the management.

You will organize and coordinate executive outreach and external relations efforts; and oversee special projects.


We are looking for someone creative who enjoys working within a matrixed environment that is mission-driven, results-driven and community oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


Your responsibilities as a Junior Administrative Assistant include:

  • Ability to work independently on projects, from conception to completion, and ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
  • Responsibility of managing the apprentice(s). This includes collaborating with partners in vocational training and leading the interview and selection process, onboarding, engaging in regular onetoones, and supporting the final evaluation of the apprentice(s).
  • Ensuring the delivery of site communication via mail with regards to management communication, making sure all the information is updated in the building, responding to mails sent to the admin mailboxes.
  • Performing Office Management tasks, including managing office supplies, coordinating the distribution of internal and external mail, providing administrative support to internal visitors.
  • Coordinating and managing travel arrangements for the leadership team, including but not exhaustive to creating a guest travel profile, booking travels, accommodation and transport, rescheduling. Coordinating all the administrative aspects for obtaining visas and create expense reports.
  • Creating and followingup on Purchase orders for site and/or departmental office supplies, matching invoice to the purchase order, ensuring payment of the invoice to the vendor.
  • Coordinating the site and departmental meetings, which includes booking conference rooms and organizing the room setup, coordinating catering, preparing agenda and presentations, manage the meeting invites and dial in numbers, prepare the room in advancing and capturing action log or meeting minutes.
  • Managing all tasks related to internal/external visitors: communicating visit details, preparing introduction presentation and welcoming visitors, booking accommodation/transport or parking space, providing wifi and access to the building.
  • Based on other departmental needs, giving extra support: e.g. calendar management, outlook distribution list management, user access permission for SharePoint, etc.

Thrive personally and professionally at Labcorp:

Working at Labcorp, you'll continue to grow in our learning-based culture so you'll know how to expertly respond and adapt as the industry continues to evolve.

Here, you'll put your education to work as you play a meaningful role in advancing healthcare and making a difference in people's life.

In addition, Labcorp offers great benefits, global experience and the opportunity to work independently within a team-oriented environment.

What we're looking for:

  • Bachelor degree or equivalent required
  • 12 years of work experience as an Administrative Assistant
  • Experience and interest in life science industry is seen as an advantage
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), SharePoint and Webex
  • Expert level written and verbal communication skills in English and French
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills, emotional maturity and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Demonstrated proactive approaches to problemsolving with strong decisionmaking capability
  • Highly resourceful teamplayer, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Exp

  • Junior Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz SUISSENÉGOCE Vollzeit

    SUISSENÉGOCE, the Swiss Commodity Trading and Shipping Association, is the umbrella association representing the industry in Switzerland. This economic activity is one of the most important in Switzerland. The sector contributes over 20% to the GDP of the canton of Geneva and around 3.8% of Swiss GDP. It employs around 10,000 professionals across...

  • Junior Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz SUISSENÉGOCE Vollzeit

    Position Summary:We are looking for a Junior Administrative and Communication Assistant who is a whiz at website management and audio/video production to join our team. The ideal candidate will be highly organized, a great communicator, and have a sharp attention to detail. This role involves juggling tasks, prioritizing assignments, and working closely with...

  • Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz michaelwoodconsulting Vollzeit

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.Job Types: 100%, PermanentSupplemental pay types:...

  • Administrative Assistant

    vor 2 Monaten

    Genf, Genf, Schweiz Richemont Vollzeit

    Administrative Assistant – Job descriptionShort term contract M 2024 – 30 August 2024 Percentage: 50%Reports to: Head of Education Location: Geneva Position summaryWe are looking for an Administrative Assistant to assist our Education and Institutional Partnership team on administrative, operational and research tasks.The Administrative Assistant will be...

  • Administrative Assistant

    vor 4 Wochen

    Genf, Genf, Schweiz Richemont Vollzeit

    Administrative Assistant – Job descriptionShort term contract M 2024 – 30 August 2024 Percentage: 50%Reports to: Head of Education Location: Geneva Position summaryWe are looking for an Administrative Assistant to assist our Education and Institutional Partnership team on administrative, operational and research tasks.The Administrative Assistant will be...

  • Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz Michelangelo Foundation Vollzeit

    Reference Code: 100530Administrative Assistant: Michelangelo Foundation Genève, GE, CH Fixed TermThe Michelangelo Foundation for Creativity and Craftsmanship is a nonprofit institution based in Geneva which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks to...

  • Junior Assistant Relationship Manager

    vor 1 Woche

    Genf, Genf, Schweiz Michael Page Switzerland Vollzeit

    We are looking for a dynamic young professional with ideally one year of experience to join a wealth manager team in Geneva and assist with compliance and administrative duties.The ideal candidate should be fluent in French, English, and Russian.Wealth Manager Assistant & Compliance Junior AssistantDescriptionWealth Manager Assistant Responsibilities:Support...

  • Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz Data Conversion Service SA Vollzeit

    Become the Administrative assistant of our client and provide a smooth service in this international environment.As a Administrative Assistant, you will be the main person of contact for the daily management with special emphasis on information, communication, and organizational services.You will: Act as a first line support concerning all kind of queries...

  • Administrative Assistant

    vor 1 Monat

    Genf, Genf, Schweiz United Nations Office for the Coordination of Humanitarian Affairs Vollzeit

    Job DescriptionDescription –>This position is located in the Emergency Response Section, Response Support Branch, Coordination Division, Office for the Coordination of Humanitarian Affairs (OCHA) in Geneva. OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA...

  • Administrative Assistant

    vor 4 Wochen

    Genf, Genf, Schweiz United Nations Office for the Coordination of Humanitarian Affairs Vollzeit

    Job DescriptionDescription –>This position is located in the Emergency Response Section, Response Support Branch, Coordination Division, Office for the Coordination of Humanitarian Affairs (OCHA) in Geneva. OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA...

  • Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz United Nations Vollzeit

    This position is located in the Office of the Chief, Financial Resources Management Service, Division of Administration, United Nations Office at Geneva. The Administrative Assistant will report to the Chief of the Service.Responsibilities:Within delegated authority, the Administrative Assistant will be responsible for the following duties:Human Resources...

  • Assistante Administrative

    vor 1 Woche

    Genf, Genf, Schweiz MY LOFT SPORT CLUB SARL Vollzeit

    Assistant(e) Administratif(ve) à 50-70% pour Groupe MultisectorielDescription de l'entreprise:Notre groupe regroupe plusieurs sociétés opérant dans des secteurs variés, tels que l'événementiel, le sport, les soins esthétiques, la restauration et le second oeuvre. Nous sommes à la recherche d'un(e) assistant(e) administratif(ve) polyvalent(e) pour...

  • Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz CERN Vollzeit

    Company DescriptionJob Description Introduction**Join a secretariat in the Experimental Physics Department, in the AGS group and provide a seamless service to the many scientists coming from all over the world. CERN, take partThe Experimental Physics Department's secretariat support Section is responsible for providing administrative secretarial support to...

  • Administrative Assistant

    vor 4 Wochen

    Genf, Genf, Schweiz European Council for Nuclear Research (CERN) Vollzeit

    JOB DESCRIPTIONCompany DescriptionAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter – fundamental particles that are made to collide together at close to the...

  • Administrative Assistant

    vor 1 Monat

    Genf, Genf, Schweiz European Council for Nuclear Research (CERN) Vollzeit

    JOB DESCRIPTIONCompany DescriptionAt CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter – fundamental particles that are made to collide together at close to the...

  • Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radiofrequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes...

  • Assistante Junior Import-export

    vor 1 Woche

    Genf, Genf, Schweiz Star(t) Emploi SA Vollzeit

    Pour le compte de notre client, Société active dans l'import-export à Genève, nous recherchons plusieurs:**ASSISTANTE JUNIOR IMPORT-EXPORT****Tâches**:- Participer à l'ensemble du suivi de commandes- Gestion de devis, transports, facturations et litige- Relation avec les fournisseurs et les transporteurs (prix d'achat, prix de vente, etc.)- Gestion...

  • Team Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz UNICC Vollzeit

    This is a readvertisement. If you already applied for a position with the same reference, please do not to reapply. UNICC has registered your application and it will be considered for the vacancy. The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by...

  • Administrative Assistant

    vor 1 Woche

    Genf, Genf, Schweiz Center for International Environmental Law Vollzeit

    POSITION TITLE:Administrative AssistantPROGRAM:Fossil EconomySUPERVISOR:Program DirectorLOCATION:Geneva, SwitzerlandSALARY: CHF 59, ,541DEADLINE Rolling, with first review March 4, 2024SUMMARY DESCRIPTION:Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the environment, promote human rights, and ensure a...

  • Assistante Administrative

    vor 1 Woche

    Genf, Genf, Schweiz Start emploi Vollzeit

    Pour l'un de nos clients, une société spécialisée dans le courtage en assurances, nous recherchons une:**Assistante Administrative**« Poste fixe »**Vos missions**:- Constitution et suivi des dossiers- Création de documents commerciaux, supports de présentation- Réalisations d'études commerciales- Organisation des déplacements et réunions- Gestion...