Accounting Assistant

vor 2 Wochen

Genf, Genf, Schweiz International Telecommunication Union (ITU) Vollzeit

INTERNATIONAL TELECOMMUNICATION UNION

  • ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radiofrequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems._

Accounting Assistant

Vacancy notice no: 1179

Sector:

SG

Department:

FRMD

Country of contract:
Switzerland

Duty station:
Geneva

Position number:

Grade:
G5

Type of contract:
Short-term

Duration of contract: 6 months

Recruitment open to:
External

Application deadline (Midnight Geneva Time): 19 June 2023

ORGANIZATIONAL UNIT


The General Secretariat directs all the administrative and financial aspects of the Union's activities, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of information on telecommunication matters for operational and other purposes, the provision of legal advice to the Bureaux of the Union and the departments of the General Secretariat, logistic support to the Union's activities including conferences, the coordination of the work of the Union with other international organizations, the dissemination of information to the Member States and Sector Members, press, corporate and individual users of telecommunications and the general public.

The General Secretariat is also responsible for the organization of world telecommunication exhibitions and forums.


Within the General Secretariat, the Financial Resources Management Department (FRMD) advises the Secretary General on financial resources management, accounting issues and procurement.

It manages ITU's financial resources ensuring consistency with ITU strategies, policies, regulations and rules as well as UN Common System policies.

It also ensures sound and balanced financial management of the Union; provides support and strategic advice on financial, budgetary and procurement matters, with a goal to strengthen ITU's financial system.


DUTIES AND RESPONSIBILITIES:

In the Accounts Division, under the supervision of the Head, Accounts Division, the incumbent will perform the following duties:

  • Verify and record suppliers invoices related to extra-budgetary funds, such as Funds-in-Trust (FIT), UNDP, Voluntary contributions, ICT Development Fund (ICTDF) and TELECOM, liaising with counterparts for clarifications and inputs as needed.
  • Verify and record the travel authorizations related to advance, claim, home leave and followup on missing documentation.
  • Draw up, verify and record accountings documents related to the extra budgetary accounts, together with bank accounts and staff accounts. Conduct the monthly reconciliation of the bank statements and review statements for accuracy.
  • Review, calculate and post to accounts all interoffice vouchers (IOV) drawn up by the UNDP offices, ensuring that the information provided is complete and in conformity with the Financial Regulations. Followup and explain any differences with respect to commitments and perform any necessary research. Debit the corresponding budgetary accounts.
  • Identify IOV discrepancies and provide monthly report to UNDP with reconciliation and claim on unjustified amounts.
  • Identify and rectify accounting and data inconsistencies or irregularities and inform supervisors, seeking guidance and assistance on solutions.
  • Check and reconcile all the UNDP suspense accounts.
  • Draft standard correspondence as well as letters to clients for the purpose of obtaining information and clarifying anomalies found in the course of checking documents.
  • Provide assistance in and analysis for the preparation of annual financial statements.
  • Perform other duties as required.

CORE COMPETENCIES:

FUNCTIONAL COMPETENCIES:

  • Analysis, Judgement and Decision Making
  • Client and Service Orientation
  • Innovation and Facilitating Change
    TECHNICAL COMPETENCIES:
Good knowledge of office automation systems: spreadsheet (Excel), word processing (Winword). Working knowledge of a major computerized accounting system, preferably SAP. Ability to work rapidly and accurately with figures. Ability to analyse figures. Ability to use initiative and judgement as well as to work independently.

QUALIFICATIONS REQUIRED:

Education:

Experience:

At least five years of experience in the field of the post.

(A maximum of three years of studies in the field of the post and in a recognized school may replace the required experience on the basis of one year of education for one year of experience).


Languages:


Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level.

Knowledge of a

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