Accounting Assistant

Vor 7 Tagen

Schweiz Michelangelo Foundation Vollzeit

Reference Code: 92417
Accounting Assistant (50%):

  • Michelangelo Foundation
  • Genève, GE, CH
  • PermanentThe Michelangelo Foundation for Creativity and Craftsmanship is a nonprofit institution based in Geneva which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks to highlight the connections between craft, the wider arts and the design world. Its mission is to both celebrate and preserve craftsmanship and its diversity of makers, materials and techniques, by increasing craft's everyday recognition and its viability as a professional path for the next generations. From engaging educational programmes to its signature digital project the Homo Faber Guide and international exhibition the Homo Faber Event, the Foundation is fostering a cultural movement centered on master artisans.

Main responsibilities:

Coordination:

  • Assist the Directors and help the team in all accounting procedures by managing the flow of information and deadlines between the accounting/MDM/Finance departments and the Foundation

SAP

  • Vendors profiles creation/modification and extensions
  • Request documentation from suppliers and check its content
  • Enter vendors information into SAP
  • Liaise between the MDM department and the suppliers for the various requests relating to the creation / modification / extension of the suppliers
  • Check the status of payments with accounting/treasury departments and do the necessary followup with suppliers
  • Make cost center extracts and researches in SAP
  • Creation/Modification of Purchase Orders

Accounting

  • Receive invoices, verify data including amounts, VAT
  • Liaise and follow up with suppliers and the accounting department in the event of incomplete/inaccurate invoices
  • Verify match of invoices with existing purchase orders (PO)
  • If necessary, have the invoices endorsed by the managers and follow up in the event of nondelivery of the original invoices with their visa
  • Manage disputes and recalls
  • Prepare invoices (donations, contributions and other)
  • Classify invoices

Manage various administrative tasks

  • Reconcile various monthly and annual accounts
  • Process VISA card statements and expense reports: reconcile and verify receipts against expenses, if necessary impute account numbers
  • Ensure their validation with the line manager and classify the documentation
  • Perform various administrative tasks
  • Prepare documentation, extracts and summaries

Required Skills:

  • 3 year minimum of experience in finance and/accounting department
  • Excellent knowledge of SAP system (mandatory)
  • Computer proficiency including Word, Excel, PowerPoint
  • English : mother tongue ; fluent in French, Italian is an asset (knowing at least three different languages)
  • Excellent interpersonal skills
  • Team Player
  • Rigorous
  • Sense of the detail
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