![Haelixa AG](https://media.trabajo.org/img/noimg.jpg)
Office Manager
vor 4 Wochen
Kemptthal, Switzerland
Administration
Open position: Office Manager
Haelixa is a multi-award-winning, fast-paced ETH spin-off. Our promise to brands is “Supply chain verification made easy.” We deliver a fast track to regulatory compliance. We provide a traceability solution for marking and verifying raw materials with 100% reliable Swiss DNA technology. Our solution helps boost brand trust and customer engagement by contributing to greater sustainability. Our team is dedicated to innovation and strives to impact the world positively. Join us on this journey
As the Office Manager at Haelixa, you will work in the Swiss team based in Kemptthal and report directly to the CEO. You will support our daily office operations and ensure smooth administrative processes. The ideal candidate will be responsible for providing administrative support to various team members and assisting in the office’s efficient functioning.
Schedule: Starting 1 September 2024, or another mutually agreed date.
Holidays: 25 days (at 100%)
Location: Hybrid (Kemptthal/Home office)
Responsibilities:
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Make travel and accommodation arrangements
- Handle expense reports and reimbursements
- Assist with invoicing and processing payments
- Prepare and organise documents and quarterly financial reports
- Manage onboarding paperwork and other HR-related administrative tasks
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Maintain office supplies inventory and place orders as needed
- Collaborate closely with the CEO and other team members
Requirements:
- Work experience as an Office Manager or similar administrative position
- Excellent MS Office knowledge
- Strong organisational and time management skills
- Independent work style
- Passionate about working in a dynamic environment within a small team
- German native speaker (or fluent), excellent verbal and written communication skills in English, other languages are an advantage
- Discretion and confidentiality
What we offer:
- Great responsibility from day one; we value ownership and hold ourselves accountable for outcomes
- Alignment of objectives at the company level; we set clear goals together and achieve them in a suitable and timely way
- Friendly and inclusive team spirit; we are optimistic and collaborative, and our criticism is always constructive
- We believe that sports teach fairness, teamwork, discipline, perseverance, and respect. As a result, we offer a yearly sports subscription to all members.
- The offices are well-designed and located in a lively area between Zürich and Winterthur.
- We arrange seasonal team events and achievement celebrations
Please apply by attaching your resume.
We look forward to your application
Career formYour first name*Your last name*Email*Attach ResumeThank you for the request
Thank you for the request
-
Office Manager
vor 1 Monat
CH-8310 Kemptthal Haelixa AG TeilzeitOffice Manager (40-60%) Kemptthal, Switzerland Administration Open position: Office Manager Haelixa is a multi-award-winning, fast-paced ETH spin-off. Our promise to brands is “Supply chain verification made easy.” We deliver a fast track to regulatory compliance. We provide a traceability solution for marking and verifying raw materials with 100%...
-
Office Manager
vor 1 Monat
Kemptthal, Zürich, Schweiz Haelixa AG VollzeitOffice Manager (40-60%)Kemptthal, SwitzerlandAdministration Open position: Office Manager Haelixa is a multi-award-winning, fast-paced ETH spin-off. Our promise to brands is "Supply chain verification made easy." We deliver a fast track to regulatory compliance. We provide a traceability solution for marking and verifying raw materials with 100% reliable...
-
Office Manager
vor 4 Wochen
Kemptthal, Zürich, Schweiz Haelixa AG VollzeitOffice Manager (40-60%)Kemptthal, SwitzerlandAdministration Open position: Office Manager Haelixa is a multi-award-winning, fast-paced ETH spin-off. Our promise to brands is "Supply chain verification made easy." We deliver a fast track to regulatory compliance. We provide a traceability solution for marking and verifying raw materials with 100% reliable...
-
Key Account Manager Ingredients
vor 1 Monat
8310 Kemptthal, Zurich, Schweiz Givaudan SA VollzeitJoin us and celebrate the beauty of human experience. Step into our world of creativity and joy! Discover your potential by embracing our culture of learning. Find out more about your recruitment journey with us. Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and...
-
Key Account Manager Ingredients
vor 4 Wochen
8310 Kemptthal, Zurich, Schweiz Givaudan SA VollzeitJoin us and celebrate the beauty of human experience. Step into our world of creativity and joy! Discover your potential by embracing our culture of learning. Find out more about your recruitment journey with us. Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and...
-
Office and Administrative Manager
vor 1 Monat
CH- Genève Campus Biotech Sàrl VollzeitFIND, the global alliance for diagnostics, seeks to ensure equitable access to reliable diagnosis around the world. We connect countries and communities, funders, decision-makers, healthcare providers and developers to spur diagnostic innovation and make testing an integral part of sustainable, resilient health systems. We are working to save 1 million lives...
-
Project Management
Vor 6 Tagen
CH-8310 Kemptthal Haelixa AG VollzeitProject Management (Operations) Intern Kemptthal, Switzerland Operations Department Haelixa is a multi-award-winning, fast-paced ETH spin-off. Our promise to brands is “Supply chain verification made easy.” We deliver a fast track to regulatory compliance. We provide a traceability solution for marking and verifying raw materials with 100% reliable...
-
Key Account Manager Ingredients
vor 1 Monat
Kemptthal, Zürich, Schweiz Givaudan SA VollzeitJoin us and celebrate the beauty of human experience.Step into our world of creativity and joyDiscover your potential by embracing our culture of learning.Find out more about your recruitment journey with us.Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and fragrance...
-
Key Account Manager Ingredients
vor 4 Wochen
Kemptthal, Zürich, Schweiz Givaudan SA VollzeitJoin us and celebrate the beauty of human experience.Step into our world of creativity and joyDiscover your potential by embracing our culture of learning.Find out more about your recruitment journey with us.Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and fragrance...
-
front office manager
vor 4 Wochen
CH-4142 Münchenstein IBITECH AG Ingenieurbüro für Informationstechnologie Vollzeitfront office manager Stellenausschreibung: front office manager (m/w/d) in Vollzeit per sofort Deine Aufgaben Als front office manager bist Du die erste Anlaufstelle für IT-bezogenen Anfragen über Telefon, E-Mail oder von verschiedenen Ticketsystemen. Du erfässt alle relevanten Informationen, um die Problemstellungen unserer Kunden effizient lösen...
-
front office manager
vor 4 Wochen
CH-4142 Münchenstein IBITECH AG Ingenieurbüro für Informationstechnologie Vollzeitfront office manager Stellenausschreibung: front office manager (m/w/d) in Vollzeit per sofort Deine Aufgaben Als front office manager bist Du die erste Anlaufstelle für IT-bezogenen Anfragen über Telefon, E-Mail oder von verschiedenen Ticketsystemen. Du erfässt alle relevanten Informationen, um die Problemstellungen unserer Kunden effizient lösen...
-
Finance Manager
Vor 6 Tagen
CH-1031 Mex VD Bobst Mex SA VollzeitThe Finance Manager – Project Office is responsible for managing projects and initiatives to enhance effective end-to-end Finance process. He/she manages the project roadmap and timeline and project status reporting. He/She also coordinate with the IT teams to ensure all the technical functionalities or issues are properly addressed to support the delivery...
-
Front Office Manager
vor 2 Monaten
CH-7500 St. Moritz Badrutt's Palace Hotel AG VollzeitWas Sie bei uns bewirken Bemerkenswert sind Ihre herausragenden Führungsfähigkeiten im Umgang mit bis zu 11 Personen in unseren Front Office- und Guest Relation-Teams. Die Sicherstellung einer erstklassigen Gästeerfahrung, wobei Sie massgeblich dazu beitragen, dass der Empfangsbereich reibungslos funktioniert gehört zu Ihren Stärken. Für die...
-
Front Office Manager
vor 4 Wochen
CH-7500 St. Moritz Badrutt's Palace Hotel AG VollzeitWas Sie bei uns bewirken Bemerkenswert sind Ihre herausragenden Führungsfähigkeiten im Umgang mit bis zu 11 Personen in unseren Front Office- und Guest Relation-Teams. Die Sicherstellung einer erstklassigen Gästeerfahrung, wobei Sie massgeblich dazu beitragen, dass der Empfangsbereich reibungslos funktioniert gehört zu Ihren Stärken. Für die...
-
Kemptthal, Zürich, Schweiz Givaudan SA VollzeitJoin us and celebrate the beauty of human experience.Step into our world of creativity and joyDiscover your potential by embracing our culture of learning.Find out more about your recruitment journey with us.Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and fragrance...
-
Portfolio & Product Manager - Distribution Europe
vor 4 Wochen
Kemptthal, Zürich, Schweiz Givaudan SA VollzeitJoin us and celebrate the beauty of human experience.Step into our world of creativity and joyDiscover your potential by embracing our culture of learning.Find out more about your recruitment journey with us.Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and fragrance...
-
Assistant Manager Global Office Management
vor 2 Wochen
CH- Genève International Air Transport Association (IATA) VollzeitEmployment Type: PermanentContract Duration: At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable and more inclusive. We celebrate diversity and inclusion in our workforce, and...
-
Assistant Manager Global Office Management
vor 2 Wochen
CH- Genève International Air Transport Association (IATA) VollzeitEmployment Type: PermanentContract Duration: At IATA, we speak for the airlines of the world, serving and supporting over 300 of them across all continents. We are passionate and knowledgeable about the aviation industry, and we strive to make it safer, smarter, more sustainable and more inclusive. We celebrate diversity and inclusion in our workforce, and...
-
Office Manager
Vor 3 Tagen
CH-8050 Zürich Eisai Pharma AG VollzeitEisai ist ein weltweit führendes, forschungs- und entwicklungsorientiertes Pharmaunternehmen mit Hauptsitz in Japan. Mit mehr als 11.000 Mitarbeitenden in unserem weltweiten Netzwerk aus Forschung, Produktion und Vertrieb arbeiten wir an der Verwirklichung unserer hhc-Philosophie, indem wir innovative Produkte in verschiedenen therapeutischen Bereichen...
-
Office Manager
vor 2 Wochen
CH-4133 Pratteln Santhera Pharmaceuticals (Schweiz) AG TeilzeitSanthera Pharmaceuticals (SIX: SANN) is a Swiss specialty pharmaceuticalcompany focused on the development and commercialization ofinnovative medicines for rare neuromuscular and pulmonary diseases withhigh unmet medical need. For further information, please visit the Company's website www.santhera.com Come and join our team to contribute to providing...