Executive Assistant, Programmatic Monitoring

vor 2 Wochen

CH Le GrandSaconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit
Executive Assistant, Programmatic Monitoring & Risk Division - GL BThe Executive Assistant, PMRD, provides timely and comprehensive executive support to the Head of PMRD and CRO ensuring effective prioritization of the Head and CRO’s time and workload in alignment with divisional and organizational priorities.

The incumbent works with divisional department heads and team managers to support effective and timely coordination across teams, again in line with divisional and organizational priorities and emerging operational needs.

The incumbent provides support to the Head and CRO, departments heads and team managers, and the wider division, in areas including front office support, coordinating and tracking outputs on cross-departmental initiatives, preparing presentation materials, general research support and utilizing all relevant computer software to retrieve, maintain and manipulate data as needed. , In addition, the incumbent leads coordination amongst team assistants within the division to enable the Head and CRO and the PMRD Governance & Delivery Support Team to manage the division in an efficient, effective and consistent manner.

Key Responsibilities

  • Acting with the highest level of discretion, manage the schedule and workflow of the Head and CRO to ensure the effective prioritization of their time and workload in alignment with divisional and organizational priorities. This will involve proactively responding to and prioritizing requests for meetings and building and maintaining relationships with other internal and external Executive Assistants (EA), coordinators and senior stakeholders. 
  • Act as first point of contact for queries from, and liaise with, the Office of the Executive Director, senior managers, department heads, the Office of Inspector General (OIG) and external stakeholders, on behalf of the Head of PMRD and CRO, including routinely handling sensitive and confidential information.
  • Manage the coordination of materials in readiness for meetings, conferences and other forums. This will involve working with, and influencing, colleagues at all levels of seniority from within the division and across the organization to ensure materials are available in line with deadlines and quality expectations.  
  • Provide wide-ranging executive assistant support to the Head of PMRD and CRO in a range of other areas including managing travel and expenses.
  • Work with department heads, team managers and the wider division to track and follow-up on agreed actions to ensure that divisional and organizational priorities are delivered on time and in line with expectations and the effective closure of open actions.
  • Provide cross-cutting support to the Head and CRO and the wider division with project management support, take the lead on discrete projects, provide general research support and utilize all relevant computer software to retrieve, maintain and manipulate data as needed. ,
  • Leverage cross-organizational relationships and visibility of organization-wide priorities, to proactively work with department heads, team managers and the wider division to identify synergies and opportunities for potential collaboration. 
  • Play a lead role in driving and coordinating active collaboration between PMRD coordinators to ensure priorities and workload are understood and that coordinator capacity is effectively utilized across the Division including to cover for staff absences. 
  • When requested by the Head and CRO, provide support to the Division on HR related activities including coordinating and supporting the recruitment process.

Subject to change by the Executive Director at any time at their sole discretion.


 

Qualifications

Essential:

  • Bachelor’s degree or equivalent in a relevant field (business administration, communications etc

Desirable:

  • Certification in executive / office management or a secretarial qualification from a recognized institution.

Experience

Essential:

  • Work experience at a similar level, providing comprehensive executive support, working in an international organization.
  • Proven ability to adapt quickly and gain an understanding of the requirements of a senior manager’s workload, departmental and organizational priorities, and organization dynamics.
  • Proven ability to quickly build and maintain the trust and confidence of colleagues, senior managers and external stakeholders.
  • Experience working in diverse, fast-moving and dynamic teams with the ability to positively work with a variety of individuals and adapt to different situations.
  • Proven ability to effectively multi-task and independently exercise good judgement to effectively prioritize work and manage competing demands in line with tight deadlines.
  • Extremely well-developed interpersonal skills with a proven ability to communicate effectively and persuasively both verbally, and in writing, at all organizational levels, and where required, to manage conflict.
  • Proven ability to respond appropriately and deal effectively with diverse situations that require good judgment, tact and diplomacy and confidentiality.
  • Applies the same level of courtesy to individuals at all levels throughout the organization.

Desirable:

  • More than five years’ work experience at a similar level, providing comprehensive executive support, working in an international, organization.
  • Experience within an international NGO or UN / UN equivalent organization.
  • Project coordination.

Competencies

Languages:

An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.

Functional Competencies:

  • Business (Level 1)
  • Communications (Level 2)
  • Finance (Level 1)
  • Human Resources (Level 1)
  • Multicultural Understanding (Level 1)
  • Negotiations (Level 1)
  • Project Management (Level 1)
  • Risk (Level 1)

The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.

 

Explore our vacancies and apply on the Global Fund Careers recruitment system.

 

More information on working at the Global Fund is available on the Careers section of our main website.

Job Posting End Date

02 June 2024

  • Executive Assistant, Programmatic Monitoring

    vor 3 Wochen

    CH-1218 Le Grand-Saconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Executive Assistant, Programmatic Monitoring & Risk Division - GL BThe Executive Assistant, PMRD, provides timely and comprehensive executive support to the Head of PMRD and CRO ensuring effective prioritization of the Head and CRO’s time and workload in alignment with divisional and organizational priorities. The incumbent works with divisional department...

  • Senior Associate, Monitoring

    vor 4 Wochen

    Le Grand-Saconnex, Genf, Schweiz The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Senior Associate, Monitoring - GL C - 3 years Defined DurationThe Senior Associate, Monitoring will manage monitoring and reporting on the implementation of annual priorities across the organization through the implementation of the Global Fund's Performance and Accountability (P&A) Framework. The Senior Associate, Monitoring will develop and implement a...

  • Senior Associate, Monitoring

    vor 2 Wochen

    Le Grand-Saconnex, Genf, Schweiz The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Senior Associate, Monitoring - GL C - 3 years Defined DurationThe Senior Associate, Monitoring will manage monitoring and reporting on the implementation of annual priorities across the organization through the implementation of the Global Fund's Performance and Accountability (P&A) Framework. The Senior Associate, Monitoring will develop and implement a...

  • Executive Assistant

    vor 2 Monaten

    Le Mont-sur-Lausanne, Waadt, Schweiz GrabJobs Vollzeit

    On behalf of a well-renowned swiss company with international scope based in Lausanne area, we are searching for an Executive Assistant Executive Assistant INTRODUCTION On behalf of a well-renowned swiss company with international scope based in Lausanne area, we are searching for an Executive Assistant DESCRIPTION DE LA MISSION You provide global...

  • Senior Associate, Monitoring

    vor 4 Wochen

    CH-1218 Le Grand-Saconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Senior Associate, Monitoring - GL C - 3 years Defined DurationThe Senior Associate, Monitoring will manage monitoring and reporting on the implementation of annual priorities across the organization through the implementation of the Global Fund's Performance and Accountability (P&A) Framework. The Senior Associate, Monitoring will develop and implement a...

  • Executive Assistant

    vor 2 Monaten

    Le Vaud, Schweiz Axepta SA Vollzeit

    Notre client, un des leaders dans son domaine des dispositifs médicaux, recherche actuellement un(e) executive assistant pour son directeur général qui est américain et présent sur la Suisse pour une durée de 10 mois. Cette personne devra l'aider dans son travail et également à découvrir la région et la culture Suisse tout en étant support aux...

  • Manager, Leadership and Organizational Planning

    vor 2 Wochen

    CH-1218 Le Grand-Saconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Manager, Leadership and Organizational Planning - GL E - 5 years Defined DurationUnder the leadership of the Chief of Staff (CoS), the Manager, Leadership & Organizational Planning will hold a pivotal role in driving the organization's leadership effectiveness and delivery on annual priorities. The Manager, Leadership and Organization Planning will lead a...

  • Senior Associate, Leadership Support and Planning

    vor 4 Wochen

    CH-1218 Le Grand-Saconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Senior Associate, Leadership Support and Planning - GL C - Defined Duration until December 2026 x 2 positionsThe Senior Associate Leadership Support & Planning Senior will play a key role in ensuring the smooth functioning of executive-level meetings and fostering collaboration among leadership teams at the Global Fund. Supporting the Manager, Leadership &...

  • Lead, Planning

    vor 1 Monat

    CH-1218 Le Grand-Saconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Lead, Planning - GL D - 3 years Defined DurationThe Lead, Planning at the Global Fund will lead the organization's annual planning process, which includes developing the annual organizational priorities and implementation plan along with corresponding targets and metrics to gauge progress, all of which aligns with the Global Fund strategy. Additionally, the...

  • Head, Health Finance Department

    vor 3 Wochen

    CH-1218 Le Grand-Saconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Head, Health Finance Department - GL F - Defined Duration contract until December 2029The Head, Health Finance Department will lead the efforts to position the Global Fund as a leading voice on health financing. The Head will manage a team of health finance experts in implementing the Global Fund’s strategic approach to health financing; and will ensure...

  • Executive Assistant

    vor 2 Wochen

    Genève, GE, CH Richemont Suisse SA Vollzeit

    Apply now »Reference Code:  101579 Executive Assistant - Richemont EuropeRichemont Genève, GE, CHPermanent    Richemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks...

  • Executive Assistant

    vor 3 Wochen

    Genève, GE, CH Richemont Suisse SA Vollzeit

    Apply now »Reference Code:  101579 Executive Assistant - Richemont EuropeRichemont Genève, GE, CHPermanent    Richemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks...

  • Senior Associate, Leadership Support and Planning

    vor 4 Wochen

    Le Grand-Saconnex, Genf, Schweiz The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Senior Associate, Leadership Support and Planning - GL C - Defined Duration until December 2026 x 2 positionsThe Senior Associate Leadership Support & Planning Senior will play a key role in ensuring the smooth functioning of executive-level meetings and fostering collaboration among leadership teams at the Global Fund. Supporting the Manager, Leadership &...

  • Senior Associate, Leadership Support and Planning

    vor 2 Wochen

    Le Grand-Saconnex, Genf, Schweiz The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Senior Associate, Leadership Support and Planning - GL C - Defined Duration until December 2026 x 2 positionsThe Senior Associate Leadership Support & Planning Senior will play a key role in ensuring the smooth functioning of executive-level meetings and fostering collaboration among leadership teams at the Global Fund. Supporting the Manager, Leadership &...

  • Analyst, Risk Management

    vor 4 Wochen

    CH-1218 Le Grand-Saconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Analyst, Risk Management - GL B - Temporary until December 2025The Analyst, Risk Management provides support in risk oversight of key grant management portfolios by ensuring operationalization of risk management across the grant lifecycle by Country Teams. Key Responsibilities Supporting the Global Fund in maintaining leading practice operational risk...

  • Lead, Planning

    vor 1 Monat

    Le Grand-Saconnex, Genf, Schweiz The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Lead, Planning - GL D - 3 years Defined DurationThe Lead, Planning at the Global Fund will lead the organization's annual planning process, which includes developing the annual organizational priorities and implementation plan along with corresponding targets and metrics to gauge progress, all of which aligns with the Global Fund strategy. Additionally, the...

  • Lead, Planning

    vor 2 Wochen

    Le Grand-Saconnex, Genf, Schweiz The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Lead, Planning - GL D - 3 years Defined DurationThe Lead, Planning at the Global Fund will lead the organization's annual planning process, which includes developing the annual organizational priorities and implementation plan along with corresponding targets and metrics to gauge progress, all of which aligns with the Global Fund strategy. Additionally, the...

  • Executive Assistant

    vor 2 Wochen

    Prilly_Floris(CH) SICPA SA Vollzeit

    To strengthen our Chairman Office, we are looking for an: EXECUTIVE ASSISTANT ROLE Reporting to the Chief of Chairman Office Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:Answering and filtering incoming telephone calls Managing a complex agenda and arranging...

  • Executive Assistant

    vor 2 Monaten

    Prilly_Floris(CH) SICPA SA Vollzeit

    To strengthen our Chairman Office, we are looking for an: EXECUTIVE ASSISTANT ROLE Reporting to the Chief of Chairman Office Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:Answering and filtering incoming telephone calls Managing a complex agenda and arranging...

  • Lead, Delivery Unit

    vor 1 Monat

    CH-1218 Le Grand-Saconnex The Global Fund to fight Aids, Tuberculosis and Malaria Vollzeit

    Lead, Delivery Unit - GL D - Defined Duration until December 2026The Global Fund Delivery Unit drives the delivery of key organizational priorities and initiatives that will allow the Global Fund to enhance its performance and end the epidemics of AIDS, tuberculosis, and malaria. The Delivery Unit facilitates the implementation of key cross-functional...