Administrative Assistant

pFor our client, HighTech multinational group, located in the bLausanne area /b, we recruit /p pbADMINISTRATIVE ASSISTANT /b /p pPurpose of the role /p pYou will provide bhigh-quality administrative and organizational support to the Head of the Business Unit and the leadership team /b. As a key point of contact, you will contribute to the smooth and efficient running of the Business Unit by coordinating a wide range of activities, anticipating needs and ensuring effective follow-up, within a highly international and dynamic environment. /p pThis role requires bdiscretion, reliability, strong organizational skills and a proactive, service-oriented approach. /b You will bwork closely with senior leaders, employees and internal services in a collaborative and international environment /b. /p pResponsibilities and tasks /p pAs part of a dynamic and collaborative environment, you will play an bimportant role in ensuring the efficient day-to-day organization of the Business Unit and its leadership team /b. /p ul liProvide day-to-day administrative and organizational bsupport to the Head of the Business Unit and leadership team /b /li libManage calendars, schedules, meetings and internal and external communications in French and English /b /li liPrepare bmeeting agendas, presentations, documents, action /b lists and other supporting materials, ensuring appropriate follow-up on decisions and deadlines /li liCoordinate meetings, bbusiness visits, seminars, team events /band related logistics, including meeting rooms, catering and IT requirements /li libWelcome visitors and new employees /b and coordinate activities related to visits and onboarding /li liOrganize business travel in bcoordination with the internal travel agency /b, including flights, accommodation and related logistics /li liPrepare and bprocess expense reports /band coordinate the review, approval and signature of invoices and accounting documents /li libMaintain accurate administrative /b records and ensure timely follow-up of departmental matters /li liLiaise with internal services, including IT and Building Services, to bensure the smooth running of meetings, events and workplace-related matters /b /li liBuild positive working relationships with employees and leaders across the organization and bcontribute to a positive, collaborative and service-oriented team environment /b /li /ul pYour profile /p pYou have at least b5 years of relevant and experience /b as an Administrative Assistant, Executive Assistant or Personal Assistant, in an international environment. A qualification in administration, bfrom a Swiss CFC or equivalent to a Bachelor /b is an advantage. (Hospitality Management welcome), with proven track record and bexperience in supporting senior leaders or leadership teams in an international environment /b. /p pYou have a strong bservice and solution orientation /b, resourceful, discreet and professional, with bhigh integrity and confidentiality /b, and the professionalism required to binteract confidently with C-suite executives and stakeholders at all levels /b. /p pYou are bhighly organized, autonomous, proactive and positive /b, with excellent attention to detail, strong follow-through, the ability to banticipate needs, manage competing priorities /b and meet deadlines effectively. /p pYou are bcollaborative and team-oriented /b, with a genuine willingness to support others and contribute to ba positive working environment /b. /p pbYour strong interpersonal and communication skills, with your positive, approachable and personable attitude, will enable you to build trust and rapport across the organization. /b /p pFluent in bFrench and English /b, both written and spoken, German would be a plus. /p pStrong proficiency bin Microsoft Office applications /b. /p