ASAP - Executive Assistant (m/w/d) 100

Vor 2 Tagen

Baar, Zug, Schweiz Michael Page Vollzeit
  • 6 months contract
  • Position in Baar

About Our Client
Our client is a company operating within the Life Science sector. They are known for their innovative approach and commitment to excellence in their field.

Job Description

  • Provide high‑level administrative support to leaders, ensuring efficient day‑to‑day operations
  • Manage complex calendars, schedule and prioritize meetings, and coordinate across multiple time zones
  • Organize international travel arrangements, including flights, accommodations, itineraries, and expense processing
  • Prepare, format, and maintain executive‑level correspondence, reports, presentations, and briefing materials
  • Coordinate internal and external meetings, including logistics, technology setup, and follow‑up actions
  • Maintain digital collaboration tools and shared workspaces, ensuring accurate, structured, and accessible documentation
  • Act as a central point of contact for records management, contract routing, and document control
  • Support cross‑functional initiatives by tracking timelines, following up on deliverables, and preparing documentation
  • Liaise with internal teams and external partners to support IT access, onboarding, and hybrid meeting requirements
  • Handle sensitive and confidential information with a high level of discretion and professionalism
  • Serve as a liaison between senior leaders and internal or external stakeholders
  • Assist with visitor coordination, hospitality, and occasional event planning as required

The Successful Applicant

  • Minimum of 5+ years' experience in an executive support or business administration role within an international environment
  • Strong proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint) and solid experience using digital collaboration tools
  • Excellent written and verbal English communication skills; additional European languages are an advantage
  • Proven experience supporting senior executives, coordinating projects, and managing stakeholders
  • Highly developed organizational skills with the ability to prioritize effectively and work accurately under pressure
  • Strong interpersonal and collaboration skills, with the ability to work effectively across cultures and teams
  • Proactive, adaptable, and solution‑oriented, with a high level of professionalism and discretion

What's on Offer

  • A supportive and professional working environment in Baar.
  • Engagement in diverse and meaningful projects.
  • The chance to develop your skills in a challenging and rewarding role.

Contact: Eileen Gaio
Quote job ref: JN

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