Business Operations Coordinator

About the Company

Luxtelligence SA
is a fast-growing Swiss deep-tech startup spun out of
EPFL
in 2022. We're building next-generation photonic integrated circuits using breakthrough electro-optical materials—especially thin-film Lithium Niobate and Lithium Tantalate—to power the future of AI data centers, high-performance computing, 5G/6G, microwave photonics, and quantum technologies.

With our own offices and labs and a tight-knit team of 12, we're entering a key growth phase. We're now looking for a
Business Operations Coordinator
to help us scale smartly and sustainably.

About the Role

This is a
hands-on, high-ownership role
at the core of the company. You'll start by supporting essential operations across
finance, HR, marketing and sales
, working closely with engineers, researchers, and leadership. As Luxtelligence grows, your role will expand with it—offering increasing scope, broader responsibilities, and the opportunity to progress into a more senior position over time within your chosen business function.

If you enjoy wearing multiple hats, learning fast, and helping build structure in a high-tech startup —and you want your work to directly support breakthrough technology making its way into the world—this role is for you

What You'll Do

1. Operations & Internal Processes

• Design, implement, and continuously improve internal processes.
• Provide project management and coordination support.
• Maintain clear documentation (policies, internal guidelines, workflows).
• Project manage the full grant lifecycle

2. Finance & Administration Support

• Manage purchase orders, invoices, and expense processes in collaboration with our external accountants
• Help prepare documentation for grants, public funding, or investor reporting.
• Monitor grant deadlines and budgets and ensure compliance with grantor terms and conditions.

3. HR & People Operations

• Handle HR administration activities (contracts, onboarding, offboarding) and ensure adherence to Swiss HR regulations.
• Maintain employee records and HR documentation.
• Coordinate recruitment logistics and onboarding experience.

4. Marketing Operations

• Support the organisation and logistics of events, conferences, and trade shows
• Coordinate with technical and leadership teams to prepare presentations, demos, and booth content
• Manage social media and website

Your Profile:

• University degree in Business Administration, Finance, Human Resources, or a related field, with a strong interest in innovation, emerging technologies, or entrepreneurship.
• 3+ years of experience in business operations, grants management, finance or HR is a must;
  experience in deep-tech, research-driven, or publicly funded environments is a strong advantage.
• Hands-on and structured operator, comfortable designing, improving, and running processes end-to-end in a pragmatic and reliable way.
• At ease in an early-stage startup context: you handle evolving priorities, limited resources, and high autonomy with energy and judgment.
• Strong organizational and execution skills, able to manage multiple topics in parallel while keeping deadlines, details, and compliance under control.
• Collaborative, service-oriented, and proactive, with a solutions-focused mindset and the confidence to take ownership, suggest improvements, and move things forward.
• Excellent written and verbal communication skills in English (C1+) and French (B1+), with the ability to produce clear documentation and reports.

Who Will Thrive in This Role

• You are energized by variety — grants one day, onboarding or invoices the next — and you manage priorities calmly and pragmatically.
• You're comfortable being the go-to person for operational topics.
• You care about doing things properly, especially when it comes to compliance, documentation, and follow-through.
• You enjoy building structure where it doesn't yet fully exist and take pride in making things clearer, smoother, and more reliable over time.
• You like working close to the action with founders, engineers, and external partners

We offer:

• A competitive salary and flexible working condition
• Early engagement in a highly dynamic leading startup in integrated photonics, with exciting personal growth opportunities
• Working at the forefront of next-generation photonic technologies
• A very well-equipped and funded environment with all the necessary tools required for this role
• A young, diverse, flexible and highly motivated team
• Working directly with a team of young founders with a flat hierarchy
• Based in Switzerland – an ideal hub for high-tech startups

We look forward to receiving your application, by email (with subject line Business Operations Coordinator – Job ID to with your CV, Cover Letter and Work Certificates