Recruitment and Admissions Coordinator

About IMD

The International Institute for Management Development (IMD) has been pioneering leadership development for nearly 80 years. Founded by business for business, we are an independent university institute with Swiss roots and global reach. Operating from Lausanne with strategic hubs in Singapore, Shenzhen, and Cape Town, IMD works with 19,000 executives from 120 countries annually. Our 145,000 alumni form a powerful global network. Consistently ranked among the world's top business schools, IMD bridges cutting-edge research with real-world application to help leaders solve problems, scale solutions, and drive impact. Real Learning for Real Impact.

To reinforce our team, we are looking for a

Recruitment & Admissions Coordinator

The Job's Mission

The Recruitment & Admissions Coordinator provides essential administrative and operational support to ensure the smooth execution of admissions and financial aid processes. This role works closely with the Admissions & Financial Aid Manager to maintain systems, coordinate events, and facilitate communication with applicants, alumni, and internal stakeholders.

Key Activities & Accountabilities

• Assist with application intake, data entry, and document verification.
• Coordinate scheduling and logistics for admissions interviews and candidate assessments (virtual and in-person).
• Support the organization of admissions committees and track decision outcomes.
• Maintain accurate records in admissions systems (e.g., CRM, SIS) and ensure timely updates.
• Liaise with alumni interviewers and assist with onboarding and training logistics.
• Monitor incoming financial aid applications and ensure completeness of documentation.
• Support the award process by preparing summaries and tracking decisions.
• Assist in compiling financial aid reports and maintaining scholarship records.
• Coordinate communication with applicants regarding financial aid status and next steps.
• Provide logistical support for campus-based and virtual recruitment and admissions events.
• Manage event registration, materials preparation, and post-event follow-up.
• Assist in compiling admissions funnel metrics and financial aid impact reports.
• Ensure data accuracy and compliance with institutional and data protection standards.
• Contribute to process improvement initiatives by identifying operational bottlenecks.
• Perform other tasks to support recruitment & admissions as needed.

Education

• Bachelor's degree or equivalent experience in administration, education, or related field.

Experience

• Previous experience in admissions, enrolment management, or student services preferred.
• Experience organizing virtual and in-person events, including logistics and registration.
• Experience maintaining records in CRM or SIS systems and ensuring data accuracy.
• Exposure to scholarship or financial aid administration is a plus.
• Experience compiling reports and tracking key performance indicators.

Competencies

• Ensuring accuracy in data entry, document verification, and compliance with standards.
• Ability to manage multiple tasks such as scheduling, event coordination, and record maintenance.
• Prioritizing tasks and meeting deadlines for admissions and financial aid processes.
• Clear and professional communication with applicants, alumni interviewers, and internal stakeholders.
• Providing responsive and helpful support to applicants and participants.
• Familiarity with CRM, SIS, and other admissions or financial aid systems.
• Ability to compile reports, track metrics, and identify process improvements.
• Working effectively with admissions committees, alumni, and cross-functional teams.
• Identifying operational bottlenecks and contributing to process improvements.
• Handling sensitive applicant and financial data in line with data protection standards.
• English fluent; Good command of French or other languages are an advantage
• Good written communication skills
• Computer literate (MS Office)

How to apply

If you have the above skills and would like to work in our stimulating environment, please send your complete application file (letter of motivation and resume in English, copies of your work certificates and diplomas).

If you're a qualified candidate with a disability (such as dyslexia, sight and/or hearing disabilities, etc) and you need a reasonable accommodation in order to apply for this position, please specify it in your application.

A valid Swiss work permit or Swiss or EU-25EFTA citizenship is required for this position.