Executive Assistant

Unternehmensbeschreibung
We are
Publicis Groupe Lausanne
, part of Publicis Groupe, the largest communications group in the world. In Lausanne, we host agencies like Saatchi & Saatchi, Leo Burnett, Prodigious and MetaDesign under our roof.

But it's not only size that matters: Our office has a team of 70 employees from 24 different nationalities and backgrounds, working for a range of international and regional clients from sectors like health, finance, insurance, cosmetics, and consumer goods.

Stellenbeschreibung
The Executive Assistant Lead will work directly with the Global Client Lead (GCL) and other Groupe executives and administrative leads in the global network. The ESL will provide high-level administrative support to both internal and external parties. ESL will be able to handle complex situations and multiple responsibilities simultaneously, adding intellectual critique and depth to all work strands in seeing them to completion. To accomplish the overall task, the ESL will need to act as the liaison between the Executives and all parties, both internal and external, and therefore must be collaborative, with the ability to build strong and sustainable relationships at all levels.

Verantwortlichkeiten

• Provides high quality and effective administrative and business support to the GCL
• Facilitates smooth communication, by acting as a liaison, between the executives, departments, other assistants, employees, and clients, and by distributing communications, cascade announcements, reports & highlights and writing correspondence.
• Oversees daily operations through collaboration with department leaders, from more than 50 agency networks worldwide, performing an array of administrative tasks from managing complex diaries, generating correspondence, to organizing different types of meetings & events.
• Manages and screens 50-75 daily incoming emails, in a pro-active manner.
• Demonstrates a wide degree of creativity and latitude in developing and coordinating activities on behalf of the GCL.
• Holds the responsibility of travel organization (flights, accommodation, visas, expense reports, etc.) and department events, site activities and team off-sites meetings.
• Participates in projects and carries out ad-hoc duties that may be outside the standard role.
• Manages sensitive matters with a high level of confidentiality and discretion.
• Proves the ability to deal with a wide range of personalities and people.
• Responds to emails/texts/phone calls, with contact outside normal business hours.
• Assists in preparing and managing presentations and decks.
• Collaborates effectively with Office Manager and Team Assistant and human resources department to meet the needs of the GCL.
• Maintains a culture with a high degree of emphasis on dignity, respect, and inclusion.

Executing For Results

• Demonstrates exceptional attention to detail and strong planning and project management skills to ensure flawless execution.
• Takes initiative and operates with a sense of urgency and accountability.
• Anticipates needs, addresses issues proactively, and remains solution-oriented.
• Handles a fast-paced environment with composure, flexibility, and resilience.
• Displays a positive, collaborative, and professional attitude, fostering productive relationships across teams.
• Shows strong judgment, discretion, and integrity in all matters.

Qualifikationen

• 5-8 years' experience in a similar high-level executive support or coordination role.
• Proven ability to manage complex schedules, communications, and multi-stakeholder relationships.
• Excellent written and verbal communication skills in English and French.
• Strong command of Microsoft Office and collaboration tools (Teams, Outlook, PowerPoint, Excel).
• Highly organized, with the ability to manage multiple priorities and deadlines.
• Demonstrated discretion and ability to handle confidential information.
• Bachelor's degree required.

Zusatzinformationen
What We Offer

• A vibrant environment of professionals from different disciplines and different cultures
• An experienced Creative team
• The chance to actively shape, change and move a big brand
• "Work your world" - the opportunity to spend up to 6 weeks a year working at a Publicis location anywhere in the world
• An international environment, both at Publicis and on the client side
• A modern and central workplace in the middle of Lausanne with home office option
• Individually tailored development programs and a comprehensive training offer from the Publicis Group network
• A family-friendly environment and a fantastic team spirit
• 25 days paid vacation
• Well-being offers during the week days are offered to our employees

Our goal is that the people who work for us are as diverse as our clients and projects. We value the different perspectives that employees with diverse backgrounds and personality traits bring to our work. To this end, we promote a corporate culture that sees, respects and values all our employees in their individuality.

Have we piqued your interest and would you like to become a part of Power of One? Then we look forward to getting to know you.